Part-time Accounting/Project Administrator Job at HPC Architecture Inc Steven M

PART-TIME ACCOUNTING / PROJECT ADMINISTRATOR

This position is on-site for a minimum 20 hours per week with the possibility increasing hours. HPC requiring four hours in the office daily M-F with flexible hours that can suit your needs.

HPC Architecture was founded in 1984. You can visit our website at: www.hpc-arch.com

JOB DESCRIPTION

Experience in all aspects of bookkeeping, office management, HR and project administration

including but not limited to:

ACCOUNTING

· Accounts Receivables, bank deposits.

· Accounts Payables, credit card and bank reconciliation. All items are coded and posted by outside vendor. Work with outside vendor to insure timely payments and accurate records. Checks written internally.

· Project cost tracking.

· Weekly Cash Flow Reports.

· Payroll processing is prepared by outside vendor bi-weekly.

· Budgeting – Projects and general office

· Complete all mandatory Federal and State regulatory forms.

· Insurance policies reviewed and kept up to date, renewal forms.

· Retirement Plans reviewed yearly and all mandatory regulatory forms completed.

OFFICE MANAGEMENT

· Track vacation, sick time for all employees.

· Management HR recruiting, employee files, payroll, benefits, 401(k).

· Responsible for maintenance and upkeep of office equipment.

· Management of office inventory and supplies, order when needed.

· UPS and USPS postage and shipping.

· Maintain project files.

· All aspects of office clerical work, including but not limited to: telephones, filing, keeping supply room organized, sorting and distributing incoming mail, handling outgoing mail.

PROJECT ADMINISTRATION

· Assist with correspondence and meeting minutes.

· Assist with project tracking and scheduling.

· Assist with coordination of plan submittals to various City departments and follow up on resubmissions.

· Distribution of RFI’s and submittals during construction.

OTHER REQUIREMENTS

· Ability to work in a team environment.

· Must be eligible to work in the US.

COMPENSATION AND BENEFITS

· Compensation is commensurate with qualifications and experience.

· Benefits not available for part-time employees working less than 32 hours per week.

The successful candidate should possess the following qualifications.

· Experience in an architectural/engineering office environment or small to mid-size construction company environment. Involvement in basic bookkeeping duties, such as accounts payable, accounts receivables, invoicing, cost tracking, payroll reporting, and interaction with company accountant. Must also work with architectural staff for administration of projects.

· Associate Degree or higher in Accounting, Business Administration or in Business Management is preferred.

· Proficient with Deltek Ajera or comparable accounting/project management software.

· Proficient with MS Office Suite, Excel, and Word.

· Knowledge of Bluebeam, Procore, or comparable industry standard systems desirable.

· Good verbal and written communication skills.

· Trustworthy, Dependable, Team Player, and a Quick and Efficient Multitasker.