Accounting Specialist II Job at METROQUIP INC in Meridian

Job Title:                      Accounting Specialist II

Department:                 Accounting

Reports To:                  General Manager/Director

Supervises:                   N/A

Summary:  Performs a variety of accounting related duties in the accounting department according to established policies and procedures utilizing computerized accounting software programs.  Maintains contact with staff, vendors, clients and observes confidentiality of company business matters.

Essential Job Functions:

 Accounts Receivable

·         Process invoices and incoming payments in compliance with financial policies and procedures.

·         Performs day-to-day transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.

·         Prepare invoices and deposits.

·         Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

·         Verify discrepancies and resolve client billing issues.

·         Facilitate timely payment of invoices due by sending bill reminders and contacting clients.

·         Generate statements and reports detailing accounts receivable status.

Accounts Payable

·         Review all vendor invoices for appropriate documentation and approval prior to payment.

·         Sorts, distributes, and processes incoming vendor invoices and correspondence.

·         Process and 3 - way match purchase orders to invoice line items.

·         Prioritize invoices according to cash discounts potential and payment terms.

·         Audit and process credit card bills.

·         Match invoices to checks, obtain signatures for checks and distribute accordingly.

·         1099 reporting.

·         Respond to all vendor inquires.

·         Reconcile vendor statements, research and correct discrepancies.

·         Assist with month end closing.

Other Job Functions:

·         Receives and invoices equipment for the sales department.

·         Provides reports for employee commissions.

·         Completes title and registration paperwork for equipment.

·         Provides administrative support to the General Manager as required.

·         Sales, Use and FET tax reporting.

·         Front desk receptionist answering phones and assisting customers as required.

·         Other duties or projects as assigned by Management.

Skills and Qualifications:

·         High School Diploma or GED equivalent required, college level accounting classes or Accounting Degree preferred.

·         4-6 years hands-on accounting experience and/or proven understanding of basic accounting principles.

·         Basic computer skills and word processing.

·         Good mathematical background.

·         Some experience with spreadsheets and automated accounting systems.

·         Ability to sort, check, count, and verify numbers.

·         Ability to multi-task, prioritize and work efficiently.

·         Ability to listen, communicate (written and verbal), excellent grammar, spelling and proofreading skills and follow-up effectively with all staffing levels and clients/customers.

·         Ability to collaborate with co-workers to build/improve processes and protocol.

·         Ability to work independently, self-starter, energetic

·         Ability to demonstrate good common sense and sound judgment

·         Flexibility to adapt to all situations and work varied hours if/when necessary

·         Ability to use 10-key calculator for a variety of accounting functions

·         Ability to perform at high levels in a fast-paced ever-changing work environment

·         Ability to anticipate work needs and follow through with minimum direction

Position is eligible for annual profit sharing at the discretion of management.  This job description is not intended to be all inclusive and employee will also perform other reasonable duties as assigned by immediate supervisor or other management as required.  MetroQuip reserves the right to revise or change job duties and responsibilities as the need arises.  This job description does not constitute a written or implied contract of employment.