Robert Half is hiring: Executive Assistant in Irvine

We are offering an Executive Assistant role in the hospitality industry, based in Irvine, California. This role is vital to our team, with responsibilities that include managing communications, organizing schedules, and coordinating meetings. The Executive Assistant will also be tasked with handling travel arrangements and ensuring the smooth operation of administrative functions.

Responsibilities:
• Oversee and manage all forms of communication for efficiency and smooth workflow
• Act as a liaison, managing incoming materials and informing relevant parties about critical issues or conflicts
• Prepare and manage various documents, including emails, letters, and presentations
• Coordinate and balance the master calendar for key meetings, engagements, and visits
• Handle travel itineraries and expense reports for executives and teams
• Organize and coordinate crucial meetings, including logistical elements, while actively participating
• Monitor department budget spending and communicate status with relevant parties
• Act as gatekeeper, fielding contacts and ensuring effective, efficient, and detail-oriented handling
• Support fellow Executive Assistants with information, calendaring, and general support
• Lead the department's administrative assistants and handle general administrative functions.• Minimum of 5 years of experience in the hospitality industry
• Proficiency in Master Scheduling and Calendar Management
• Expertise in Office 365 and Office
• Experience in arranging and coordinating travel arrangements
• Skilled in managing travel expenses and creating travel itineraries
• Proven ability to coordinate meetings, appointments, and events
• Experience in coordinating schedules effectively