Executive Assistant Job at Robert Half in Littleton

We are seeking a proactive and detail-oriented Executive Assistant to support a dynamic motivational speaker. The ideal candidate will serve as a pivotal partner in managing day-to-day operations, coordinating schedules, and ensuring the seamless execution of all professional engagements. This role requires excellent organizational skills, a high degree of professionalism, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Correspondence Management:

• Handle email and phone communications on behalf of the speaker, maintaining a professional and approachable tone.
• Respond to inquiries, schedule appointments, and follow up on important matters in a timely manner.

Calendar Coordination:

• Maintain and manage the speaker’s calendar, scheduling meetings, speaking engagements, and other commitments.
• Ensure all events are properly prioritized and prevent scheduling conflicts.

Event Planning:

• Collaborate with event organizers to coordinate logistics for speaking engagements.
• Arrange venues, AV requirements, and materials needed for events.

Marketing and Promotional Materials:

• Assist in the creation and distribution of marketing materials, including flyers, presentations, and social media content.
• Coordinate with designers and printers as needed to ensure brand consistency.

Speaking Commitments:

• Manage contracts, agreements, and follow-ups for speaking engagements.
• Maintain an organized database of clients, events, and relevant contacts.

Light Accounting and Budget Management:

• Track and manage expenses, prepare invoices, and assist in budget preparation.
• Reconcile accounts and ensure timely payments.

• Proven experience as an executive assistant or in a similar role, preferably supporting a public figure or entrepreneur.
• Exceptional organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite, Canva, and scheduling tools.
• Strong communication and interpersonal skills.
• Familiarity with social media platforms and marketing tools is a plus.
• Discretion and confidentiality are a must.