Senior Executive Assistant Job at APR Supply Co. in Lancaster

APR Supply Co. is a dynamic and innovative leader in the HVAC, Plumbing and PVF industry, committed to excellence and creating an inspiring work environment. We believe in fostering growth, encouraging collaboration, and rewarding achievement. We are looking for an experienced, proactive, and highly organized Senior Executive Assistant to provide critical support to our executive team.

The Executive Assistant acts as a Chief of Staff by performing a wide variety of extremely complex and confidential professional-level executive administrative support duties for Senior Executive Leadership and Ownership as directed.

This individual will ensure efficient day-to-day operations, manage high-level administrative tasks, and maintain strong communication within and outside of the organization. This is an excellent opportunity for someone who thrives in a fast-paced environment and can handle complex responsibilities with discretion and professionalism.

What You'll Do:

• Handle confidential information with the highest degree of professionalism. Ability to be discrete in discussing personal and business matters.
• Serves as Executive Assistant to President & CEO to include managing President/CEO’s email and calendar. Assist in keeping President/CEO on schedule and ensuring time is allocated to the most critical business and personal commitments.
• Serves as point of contact for Executive Leadership Team and completes administrative duties for Senior Executive Leadership and Owners, including scheduling meetings and screening/directing calls.
• Tracks and manages initiatives and/or projects such as EOS Software and implementation.
• Manages business and personal travel for Executive Leadership Team and Company.
• Develops and creates complex and confidential reports and presentations.
• Collects, interprets, and analyzes data, troubleshooting, fact-finding and/or investigating areas requested and provides evidence-based recommendations for review and/or action.
• Facilitates communication and liaison activities for the Executive Leadership Team and Owners to include events such as ELT/Spouse dinner and weekend social trip with spouse.
• Assists in Board Meeting preparation.
• Creates project plans for Executive Leadership Team objectives and ensures they stay on target, identifies delays and opportunities.
• Plans, coordinates, facilitates, and participates in strategic level Senior Executive Leadership meetings, professional development sessions, and events.
• Coordinates agendas and creates minutes for Executive Leadership Team meetings, Board of Directors, and family office meetings (Year Two).
• Leads or assists with several marketing department initiatives to include APR Holiday Party, Steitz Club Manager Holiday Party, APR Company Picnics, Bike Kits, Wine/Wine Labels, and Mexico travel. (Immediate Priority)
• Performs other duties in support of executive leadership as required.

Required for Success:

• Education: Bachelor's degree in Business Administration or a closely related field of study.
• Experience: 5-8 years of progressively responsible professional experience as an executive assistant at a high-paced executive office preferred.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Strong sense of urgency, initiative, and ability to get the job done right in a timely manner.
• Knowledge of administrative procedures and practices.
• Knowledge of internal and external customer service principles and practices.
• Knowledge and application of organizational and time management principles.
• Knowledge of project management principles.
• Exceptional organizational and multitasking skills with a keen attention to detail.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (Slack, Zoom, etc.)
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management, staff, and external partners.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Problem-solving mindset and ability to anticipate needs.
• Flexible, adaptable, and able to thrive in a fast-paced, evolving environment.
• Demonstrated ability to handle confidential information with discretion and integrity.

Why You’ll Love Us:

This is a full-time position which includes a competitive wage and our full benefits package. Our benefits package includes health insurance, paid vacation and sick days, 401K plan, and much more.

With 42 locations throughout Pennsylvania, New Jersey and Delaware and a team over 475 strong, APR Supply Co. is a premier full-service distributor of plumbing, HVAC and hydronic supplies. Customer, Accountability, Excellence, and Results. These are the core values that APR Supply Co. centers our business upon. By purposely placing the customer first, APR has been able to achieve the level of success we enjoy today.

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