Executive Assistant Job at J. Kent Staffing in Arvada

Pay : $30.00 - $35.00/hour (based on experience) overtime eligibility a benefits package including a health insurance stipend, internet stipend, PTO, paid holidays, and unlimited access to Coursera courses Schedule : Monday - Friday 8:00 AM - 5:00 PM or 9:00 AM - 6:00 PM (1-hour unpaid meal break) Overview : Our client, a nonprofit organization fighting against hygiene poverty in the state of Colorado, is seeking a full-time Executive Assistant to support the President and executive team. This position will provide administrative support, ensuring efficient operations day-to-day. This Executive Assistant requires excellent communication skills, attention to detail, and the ability to manage multiple tasks with discretion and a high level of professionalism. This position is hybrid 2-3 days/week. The office is located in Arvada, but may require initial training in Evergreen, CO. Responsibilities : Provide administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence Prepare reports, presentations, and other documents as needed Serve as the primary point of contact between the executive team and internal/external stakeholders Coordinate and manage communication flow, ensuring timely responses and follow-ups Organize and coordinate meetings, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items Assist in planning and executing organizational events, board meetings, and fundraising activities Support key organizational projects by tracking deadlines, coordinating tasks, and ensuring timely completion Collaborate with team members and departments to facilitate project-related communications Maintain and organize confidential files and records, ensuring that all documentation is accurate and up to date Draft and edit correspondence, reports, and other documents for executive review Arrange travel, accommodation, and itineraries for executive team members Handle logistics for conferences, meetings, and speaking engagements Assist in tracking budgets and managing expense reports for the executive team Work with the finance department to ensure timely submission and reconciliation of expenses Support the board of directors by coordinating meetings, preparing board packets, and maintaining board records Communicate and follow up with board members as needed Build and maintain positive relationships with donors, partners, and community stakeholders Identify opportunities to improve administrative processes and implement solutions to enhance efficiency Assist in developing and refining office policies and procedures Handle sensitive information with the highest level of confidentiality and discretion Represent the organization with professionalism in all interactions Qualifications : 3 years' experience as an executive administrative assistant or in a similar role preferably for a nonprofit organization Bachelor’s degree in Business Administration, Communications, or a related field preferred Highly proficient in Google Suites, Asana, QuickBooks, and CRM (preferably Bonterra/Every Action) Excellent verbal and written communication skills Strong organizational and multitasking abilities Ability to work independently and as part of a team High level of professionalism and confidentiality Familiarity with basic accounting principles preferred Knowledge of industry-specific terminology and practices Ability to anticipate needs and provide proactive support