Executive Assistant Job at Bold Consulting in Santa Monica

Company Overview: Our client is a mission-driven clean skincare company dedicated to crafting high-quality, sustainable, and effective skincare solutions. Our commitment to transparency, ethical sourcing, and eco-friendly practices is at the heart of everything we do. This is an opportunity to work for a company that is much more than a beauty and skin care brand. As a public B(enefit)-Corporation, the Company established the industry-standard for transparency and safety in personal care/beauty through its sourcing, labeling, testing, & screening protocols. The Company’s products continuously push the boundaries of performance innovation without sacrificing safety, offering today’s consumers immediate solutions. Position Overview: The Executive Assistant will provide support to the CEO, helping ensure the CEO’s time is managed effectively. The ideal candidate is highly organized, proactive, and adaptable, with a passion for the beauty industry and sustainability. This role offers a unique opportunity to be part of a fast-growing company and contribute to its success. Primary Position Responsibilities include but are not limited to: CEO Support Office Management Drive priorities and manage short-term and long-term schedules; prepare CEO for meetings and appointments; pre-review meeting materials for quality and take action on the CEO’s behalf when appropriate. Respond to inquiries; oversee incoming communications, and when appropriate take action on the CEO’s behalf. Be versed in dealing and interacting with senior executives to include at the Chief Innovation Officer level, political leaders and other key stakeholders. Manage and maintain demanding daily business appointment calendar; make recommendations to resolve scheduling conflicts. Liaise with outside parties to manage appointments outside the office. Screen heavy volume of incoming e-mail and regular mail. Manage complex travel arrangements and all logistics, including working with 3rd party travel consultant to plan, make and verify travel arrangements for airline, hotel, etc. Process travel itineraries and make changes before and during trips when necessary. Process expense reports. Perform day-to-day tasks including, but not limited to, managing detailed business and personal calendars, meetings and logistics; handling phones; preparing materials; and setting up department activities. Ensure CEO is prepared for all meetings to include organizing appropriate staff work such as read-ahead material, talking points and other relevant material. Perform research related to executive travel briefings, events planning and other matters at the direction of the CEO manage special projects and special events. Determine importance of meeting requests in the context of CEO’s priorities and schedule accordingly. Ensure deadlines are met. Post appropriate agendas and read-aheads to ensure meetings are efficiently managed. Ensure proper attendance. Maintain accurate databases electronically to include address books, files and contacts. Assist with limited personal tasks on behalf of the CEO. Handle sensitive and confidential information with discretion. Oversee day-to-day office operations to ensure a productive and efficient environment. Manage office supplies, equipment, and vendor relationships. Coordinate office maintenance, ensuring a clean and professional workspace. Act as the primary point of contact for office-related needs. Support office guests upon arrival. Knowledge/Skills/Abilities/Qualifications: Experience as a C-suite Executive Assistant. Absolute discretion in all matters, utilizing emotional intelligence to establish rapport with the CEO and various staff members. Strong organizational skills and attention to detail. Exceptional verbal and written communication skills. Excellent time management skills. Ability to collaborate and work effectively with people at all levels of the organization and cross-functionally. Adept working in a fast-paced environment, able to efficiently manage multiple tasks/projects simultaneously. Ability to work effectively in high pressure situations. Proficiency with Microsoft Office applications (e.g. Outlook, Word, PowerPoint, etc.). Work Location and Hours: Employee will work in our corporate offices located in Santa Monica, CA and remotely, as arranged with CEO. Work Hours: General company-wide work hours are from 8:30am – 5:30pm PT, though the Executive Assistant is expected to be more broadly available and accessible, given the nature of the role and its responsibilities. Travel: • Limited, periodic travel may be necessary, based on applicable CEO travel. What We Offer: • Competitive salary and benefits package. • An opportunity to grow with a dynamic and innovative company. • A positive, collaborative work culture. • Staff discounts on clean skincare products.