Block USA
Block USA is hiring: Executive Assistant in Burbank
Block USA, Burbank, CA, United States
Description
We are looking for a savvy and well-rounded Executive Assistant to provide comprehensive support to our Executive Team. The ideal candidate will possess excellent communication and interpersonal skills, a keen sense of organization, and the ability to manage a variety of tasks and people both in and out of the office.
Responsibilities
Key Responsibilities:
•Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Handle phone calls, emails, and correspondence on behalf of the partner
•Task Management: Organize and prioritize daily tasks to ensure efficient workflow. Assist with project management and follow-up on pending matters
•Travel Coordination: Arrange travel itineraries, accommodations, and logistics for both business and personal trips
•Office Operations: Support day-to-day office operations, including ordering supplies, managing expenses, and coordinating with vendors
•Home Operations: Support partner in home-related tasks such as organization, setting up vendors, and house management tasks
•Pick up deliveries and run errands as needed
•Other assigned tasks as needed
Qualifications
•Proven experience as a Personal Assistant, Executive Assistant, or in a similar role
•Exceptional organizational skills, trustworthy, savvy, and pays attention to detail
•Strong written and verbal communication skills
•Proficiency in computer-related tasks (drafting documents, sending emails)
•Ability to multitask and adapt to changing priorities in a fast-paced environment
•Discretion and confidentiality in handling sensitive information
•A proactive and positive attitude with the ability to anticipate needs
•Candidates must have a high school diploma or GED
•Excellent interpersonal skills and time management skills
•Capable of completing tasks with minimal supervision
•Experience as a personal assistant, executive assistant, administrative assistant or a related job with administrative tasks
•Understands how to use Microsoft Office
We are looking for a savvy and well-rounded Executive Assistant to provide comprehensive support to our Executive Team. The ideal candidate will possess excellent communication and interpersonal skills, a keen sense of organization, and the ability to manage a variety of tasks and people both in and out of the office.
Responsibilities
Key Responsibilities:
•Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Handle phone calls, emails, and correspondence on behalf of the partner
•Task Management: Organize and prioritize daily tasks to ensure efficient workflow. Assist with project management and follow-up on pending matters
•Travel Coordination: Arrange travel itineraries, accommodations, and logistics for both business and personal trips
•Office Operations: Support day-to-day office operations, including ordering supplies, managing expenses, and coordinating with vendors
•Home Operations: Support partner in home-related tasks such as organization, setting up vendors, and house management tasks
•Pick up deliveries and run errands as needed
•Other assigned tasks as needed
Qualifications
•Proven experience as a Personal Assistant, Executive Assistant, or in a similar role
•Exceptional organizational skills, trustworthy, savvy, and pays attention to detail
•Strong written and verbal communication skills
•Proficiency in computer-related tasks (drafting documents, sending emails)
•Ability to multitask and adapt to changing priorities in a fast-paced environment
•Discretion and confidentiality in handling sensitive information
•A proactive and positive attitude with the ability to anticipate needs
•Candidates must have a high school diploma or GED
•Excellent interpersonal skills and time management skills
•Capable of completing tasks with minimal supervision
•Experience as a personal assistant, executive assistant, administrative assistant or a related job with administrative tasks
•Understands how to use Microsoft Office