Executive Assistant Job at Ardmore Roderick in Chicago

Ardmore Roderick is a full-service civil engineering firm providing infrastructure design, construction services and program management to a variety of agencies. Headquartered in Chicago, we have offices in Champaign, IL, Orlando, FL, and Philadelphia, PA. Ardmore Roderick was recently named by Crain’s Chicago as one of the fastest growing companies in the Chicagoland area. Our Mission: “We advance the design and construction of critical infrastructure and the built environment to improve communities.” We Value: Our team - Our team’s safety, experience, and professional development is our top priority. Excellence - Our clients receive best-in-class service and innovative solutions. Diversity & Inclusion - Diversity is a cornerstone in everything we do. Whether among our team or within the community, we advocate for inclusion and equality. Innovation - We look for ways to move people forward through thoughtful engineering. Our Communities - We not only pledge safe engineering solutions, but we also work with our neighbors to strengthen our bond and provide for the future. Ardmore Roderick is seeking an Executive Assistant in Chicago, Illinois. The Executive Assistant is responsible for various administrative functions in the support of Executive level employees including visitor reception, calendar management, producing and editing communications, managing travel arrangements, supporting expense reporting, and other tasks as needed to support office operations. Typical Functions: Manage Executive Calendars Complete and Manage Expense reports Day to day administrative support: organize files, prepare documents, schedule appointments, and support staff. Manage booking business travel reservations. Ability to create and edit professional PowerPoint presentations. Proficiency with MS Word and PowerPoint a must. Ability to proofread and assist with the editing and finalizing outgoing materials and proposals. Assist with writing, organizing, and maintaining project fact sheets, staff resumes, and active project spreadsheets for ongoing use. Assist with the planning and setup for various company events. Maintain polite and professional communication. Monitoring office supplies. Other office support responsibilities, as assigned. Typical Knowledge & Skills: Team player with good Interpersonal communication skills Detail oriented, positive, can-do attitude Ability to organize and prioritize tasks Experience working in Microsoft Excel a plus Experience working with timekeeping systems is a plus Ability to handle multiple, simultaneous deadlines Knowledge or experience in the design and construction industry a plus Associates or bachelor’s degree is preferred High School or Equivalent Diploma is required 5+ years of experience in an Administrative or Executive Assistant role We strongly encourage you to apply even if you don’t meet all of the job requirements. If you are looking for the opportunity to gain invaluable experience and thrive in a collaborative environment, this may be the position for you. Ardmore Roderick offers a competitive salary and benefits package as well as the opportunity to significantly affect the development of our rapidly growing firm. Benefits package includes health insurance, dental insurance, vision insurance, 401k match, life insurance, disability insurance, flexible spending accounts, health savings account, paid holidays, PTO, paid maternity leave, and employee assistance program. Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process. #J-18808-Ljbffr