Executive Assistant Job at ZGF Architects in Washington

ZGF is seeking an Executive Assistant to join our team in our Washington, DC office. We are looking for a driven individual looking for an opportunity to learn and grow their professional career in a collaborative and team-oriented environment.

The Executive Assistant is an experienced administrative professional who works collaboratively with Partners and leadership within the firm to support the business management, project teams and general office operations.

This position supports the Managing Partner and Design Partner. The role requires working proactively and efficiently under deadlines while increasing the bandwidth of the Partners by building relationships and establishing trust and rapport with key internal and external stakeholders.

As an Executive Assistant, you will...

• Function as a partner-to and extension-of leadership, in support of the business operations of the firm
• Ensure Partner time is aligned with their priorities through demonstrated understanding of the core business and leveraging expert prioritization strategies

• Be capable of exercising discretion and independent judgment to advance the firm's business needs

• Maintain complex calendars, scheduling all business and project related meetings, including logistics and coordination
• Evaluate and respond on behalf of leadership to requests, calls and emails to balance competing priorities of projects, offices, and marketing deadlines
• Coordinate travel arrangements (domestic and international) per ZGF travel policy to include flights, hotel, trains, car service and travel visas, where applicable

• Generate timely expense reports and timesheets for Partners

• Track Partner Licensing and Continuing Education requirements
• Proof, edit, and distribute correspondence related to the business operations of the firm; draft meeting notes and presentation materials as requested by leadership
• Representing leadership in public, with clients, consultants, or vendors

• Provide primary back up to the front-desk administrator; work collaboratively with (and as back-up to) other Executive Assistants and Project Administrators

Qualifications:

• Experienced in general and executive level administrative responsibilities, minimum of 5 years of administrative experience
• Minimum Bachelor's degree preferred
• Proficient in the following software applications:
  • Microsoft Office Suite, with advanced proficiency in Outlook, Word, Excel, and Teams
  • BlueBeam
  • Deltek Vision
  • Excellent written and verbal communication skills, adept at delivering high level communications in a clear and succinct manner
• Adept at engaging effectively with a diverse range of staff, consultants, clients, and the public
• Experience managing complex calendars with competing priorities
• Experience coordinating complex travel arrangements and logistics
• Excellent judgment in determining priority and urgency of information

• Ability to maintain a high level of confidentiality and discretion with regard to project, business, and personnel matters

• Capable of working independently without supervision, able to prioritize workloads

• Knowledge of architectural / engineering terminology a plus, though not required

Base Salary Range

$77.500/yr - $90.000/yr

Benefits

ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.

Apply With:

• Resume
• Cover letter

ZGF Architects LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume.