Executive Assistant Job at Club Pilates - Corporate in Irvine

Company Description: 

Founded in 2007, Club Pilates is the nation’s largest and fastest-growing Pilates franchise with locations in 33 states and 2 countries. Class formats target a wide range of clients’ needs from young to more senior and beginner to advanced. Club Pilates is the first company to create a 500-hour Teacher Training Program designed to thoroughly and safely teach group Pilates apparatus classes along with TRX, Triggerpoint, and Barre. Club Pilates has already sold more than 850 territories throughout the United States and Canada. It’s over 2,200 instructors provide a current annual rate of over 17 million workouts to tens of thousands of members. Club Pilates has been recognized in Inc Magazine's Inc. 500 and Inc. 5000 List three years in a row as well as Entrepreneur Magazine's Franchise 500 three years in a row. For more information, visit http://www.clubpilates.com. 

Job Description: 

The primary role of the Executive Assistant is to ensure organizational effectiveness by providing leadership for the organization’s operations and platform management functions. The Executive Assistant focuses on improving operational systems, processes, and policies in support of the organization’s mission – specifically, information flow and management, business process, and organizational planning. The Executive Assistant works with the corporate team to manage and increase the effectiveness and efficiency across the System through process and system improvements, as well as coordination and communication between corporate and the franchise System. 

Responsibilities:

• Manage and Oversee our Database Administrator and their daily tasks

• Help departments and the team reach maximum communication efficiency 

• Manage our monthly calendars/ training dates

• Work collaboratively with our System platforms 

• Manage/ approve CC transactions 

• A POC for Franchise Partners 

• Manage platforms: ZOHO, Nexonia, Wisetail, Gmail Gsuite  

• Event management - Confirmation Days, Franchise & General Manager Training, Convention, etc 

• Manage President’s calendar/ schedule

• Organize monthly President’s call deck 

Requirements:

• Preferred experience in Operations

• Exceptional communication and influence skills

• Critical thinking/problem-solving skills

• Process and System mindset

• Highly collaborative with all departments and able to manage a team member