Executive Assistant Job at Interfaith America in Chicago

ABOUT US Interfaith America is a national nonprofit organization based in Chicago. We believe that religious diversity is a foundational American strength, and we are building a nation that achieves that promise for the common good. Our mission is to inspire, equip, and connect organizations and leaders to unlock the potential of America’s religious diversity. ABOUT THIS POSITION The Executive Assistant will provide high-level executive assistance to the Chief of External Affairs & CFO and the Vice President of External Affairs. We’re looking for this position to optimize and prioritize these executives’ time through the following responsibilities: Responsibilities: Manage dynamic calendars of appointments and travel for the executives, scheduling internal and external meetings and responding to requests in a timely manner. Serve as a gatekeeper for the executives’ schedule, communicating directly on their behalf with donors, VIP partners, media contacts, and staff. Prioritize conflicting needs of the executives’ time to ensure strategic deployment. Work closely with the executives to keep them informed of upcoming commitments and follow up appropriately. Arrange complex travel plans, including all logistics, itineraries, and materials for related meetings. Liaise with team members in preparation for trips to ensure smooth travel. Assist with follow-up and other action items after trips conclude. Provide flexible administrative support to external consultants and advisors. Assist in planning and coordination of events as assigned. Oversee budgets and provide quarterly reports to the executive on their budget status. Coordinate with the Director of the Executive Office to schedule meetings with the Founder and President. Create and format presentations in PowerPoint. Copyedit and proofread materials. Research various programmatic topics for the executives. Draft correspondence and memos on behalf of the executives. Maintain updated contacts and manage email correspondence in Salesforce. Process reimbursements and submit check requests. Support the executives with personal affairs when necessary. Required Qualifications: A Bachelor’s degree 3-5 years of Executive Assistant experience Ability to balance and prioritize multiple projects Ability to meet deadlines and work well under pressure Excellent communication skills Proven client service skills Strong attention to detail Strong competence in Microsoft Office Willing to learn Salesforce Authorization to work in the United States Preferred Qualifications: High level of religious literacy and fluency in diversity, pluralism, and inclusion Competencies: Relationship Building Project Management Results oriented Adaptability DEI Cultural Competency IA Theory and Methodology Supervisor: Vice President of External Affairs Location: Chicago Loop office 3-4 days per week Hours: Occasional evening and weekend hours required Compensation: $65,000 - $75,000 annually This application will be open from September 26, 2024 until October 17, 2024. Other Requirements: This position requires the ability to maintain regular attendance, travel across the US, work cooperatively with others, and adhere to Interfaith America personnel policies. Interfaith America is an Equal Opportunity Employer and does not discriminate on the basis of religion, race, ethnicity, national origin, age, gender, sexual orientation, disability, pregnancy, marital status, or any other status protected by applicable law. #J-18808-Ljbffr