CleanJoule, INC is hiring: Executive Assistant in Salt Lake City

About CleanJoule Inc.We are the worlds leading innovators of full performance sustainable aviation fuel (SAF). Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance aviation fuel as well as carbon negative, bio-rubber that can be used in various consumer and commercial products. We are a passionate and creative group of engineers, scientists, and visionaries focused on clean energy solutions, with the purpose of creating a sustainable planet, reducing global carbon emissions, and ultimately combatting climate change. CleanJoule Inc., is a venture funded, SAF development company based out of Salt Lake City, Utah.Job Description: The Executive Assistant will support the day-to-day administrative and operational needs of the office to ensure a smooth workflow. This is a full-time on-site Executive Assistant position handling a wide range of administrative support tasks requiring the individual to work independently or with little supervision. The Executive Assistant will work alongside the Chief of Staff in order to provide support to the executive leadership team. This position also serves as the front office assistant supporting all levels of our staff and guests. This position requires an individual who is outgoing, friendly, efficient, organized, and one who maintains professionalism when interacting with guests and staff.Essential Job Functions:        Greet all visitors and follow proper protocols for the specific purpose of the visit.       Thoroughly understand, follow, and enforce all CleanJoule policies and procedures along with applicable laws and guidelines for employee privacy, confidentiality, etc.       Assist in ensuring excellent organizational communication with staff and between departments to foster a positive company culture.       Works closely with C-Suite, Directors, and the Chief of Staff, offering administrative support on specific assignments.       Provides comprehensive administrative support, specifically to the CEO by assisting with calendar management, scheduling meetings, appointments, and travel arrangements.      Prepare and edit correspondence, presentations, reports, and other documents with accuracy and attention to detail.       Create GANTT charts in order to assist projects teams with visually mapping out their project plans.       Organize and coordinate meetings, conferences, and special events, ensuring all logistical arrangements are handled efficiently.       Assists with the coordination of company-related employee functions and Board of Director Meetings.       Complete orders and re-stock materials in breakrooms and office supply locations.       Implement and manage various ongoing and ad-hoc projects and tasks.       Willingness to learn and perform new procedures, equipment, and technologies.       Will assist with running errands as needed.       Other duties as assigned.Minimum knowledge, skills, and abilities required:       Displays a consistent record of success in achieving or exceeding assigned objectives while maintaining high levels of quality.       Ability to juggle multiple timelines/tasks and prioritize them effectively.       Must possess strong verbal and written communication skills, with an understanding of professional etiquette.       Must maintain a high level of confidentiality, discretion, and tact at all times.       Ability to follow instructions and work well with others in a team-oriented environment.       Ability to multitask and problem solve effectively with minimal supervisor.       Knowledge of office management systems and procedures including accurate data entry.       Strong proficiency with MS Office (Word, Excel, PowerPoint, SharePoint, and Outlook) and other relevant software applications.       Ability to "shift gears" at a moment's notice with a professional demeanor.       Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment.       Proactive attitude, with a strong sense of initiative and the ability to work independently with minimal supervision.Required Qualifications:        High School Diploma or the equivalent. Associates or Bachelors degree in Business preferred.       Minimum of 3 to 5 years of progressive experience in an executive or administrative support role, preferably supporting senior management. We are looking for team members that possess these qualities: energetic, positive, strong interpersonal communicator, detail-oriented, ethics-minded, problem solver, adaptable, team-oriented, safety-minded, and self-motivated. If this describes you, join our team today and contribute to the success of our organizations future.Physical Demands:Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to life and carry small to medium parcels, packages, and other items, to walk short distances, and drive on occasions to pick up materials/items. This position is described as sedentary exerting up to 5 to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to life, carry, push, pull or otherwise move objects. This is a position with repetitive motion requirements. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer monitor, and extensive reading. Must have safe work habits and perform all duties in accordance with company safety policies and practices. this position may occasionally require the use of eye protection.All duties and responsibilities are essenti8al functions and requirements and are subject to modification to accommodate individuals with disabilities.General:This position is in Salt Lake City, Utah with work performed on-site. CleanJoule is an At-Will, VEVRAA, Equal Employment Opportunity Employer, E-Verify, and Drug Free Workplace offering excellent career opportunities, as well as competitive compensation and benefits package (health, dental, vision, employee life and disability, long-term disability, flexible spending accounts, 401k matching, PTO, paid annual company shutdown, and bonus potential). Employment is contingent upon successful completion of a background verification. EEO Statement: CleanJoule is an Equal Opportunity Employer and embraces diversity in our employee population. We are excited to work with talented individuals from a wide range of backgrounds. All employment decisions at CleanJoule are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status. This is a unique opportunity to join a growing team as we work to address environmental challenges for a more sustainable future. FLSA Classification: Non-ExemptPlease include the position title and reference number when applying.Submit resumes to:CleanJoule, Inc. (Ref. # EA/WM10302024)675 Arapeen Drive, Suite 100, Salt Lake City, Utah 84108Email: careers@cleanjoule.comVisit our website at: cleanjoule.com
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