Executive Assistant Job at WHOOP in Boston

At WHOOP, we're on a mission to unlock human performance. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives. As an Executive Assistant at WHOOP, you will work closely with upper management and help manage and coordinate multiple executives’ schedules, events, and projects. While this role reports directly to the Chief Financial Officer, you will also assist multiple members of our executive team. RESPONSIBILITIES: Manage multiple, dynamic calendars proactively, ensuring smooth scheduling even with frequent changes. Draft email correspondence and communications on behalf of multiple executives, including internal memos and external partner communications. Handle daily office organizational tasks. Coordinate travel arrangements/itineraries and submit related expense reports. Take notes in key meetings and follow up on action items. Support with presentation materials and communications as needed. Actively maintain team communication channels in Gmail, Slack, etc. Greet third parties arriving for meetings. Assist with team social activities, offsites and meetings. Assist with Company events working closely with other Executive Admins and office management. Build strong relationships with all stakeholders. QUALIFICATIONS: Proven experience (3-5 years) supporting multiple executives. Proactive organizational skills and calendar management. Excellent communication skills, both written and verbal; strong team player. Experience with collaboration software such as Google Docs, Sheets, Slides, etc. Ability to juggle multiple, simultaneous projects and deadlines; responds quickly. High level of professionalism and commitment to privacy and confidentiality. Willingness to contribute on tasks of all sizes. Efficient, fast-paced, and highly productive. Ability to work from our Boston HQ a minimum of 4 days per week. Passion for the health, wellness and fitness space a plus. WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr