Executive Assistant Job at Merit in New York

MERIT is a minimalist beauty brand that makes impossible to mess up products for a multi-generational community. Designed by makeup consumers - not artists - MERIT was created as the antidote to the overwhelming world of beauty. We simplify what it takes to get ready by creating only well-edited essentials that help you do more with less. With minimalism at its core, MERIT remains intentional in the products it creates, spending years perfecting every detail to ensure it's not just another product, but one that you can live with for years to come.

The Executive Assistant at MERIT will support our CEO and COO/CFO to ensure they are set up operationally to be effective within their day to day roles. The right candidate will effectively and proactively manage calendars, arrange travel, prepare documents and presentations, remove roadblocks, and juggle multiple priorities at once. Additionally, this role will manage the day to day office operations for the NY office. We are seeking candidates who work towards solutions and problem solving, and have exceptional attention to detail and organizational skills. A high level of integrity and discretion is essential.

Responsibilities:

Executive Assistant responsibilities:

• Day-to-day calendar management, ultimately understanding priorities and proactively managing calendars based on such, with very limited oversight
• Schedule and manage travel requests proactively; prepare travel agendas
• Read and route email correspondence, draft responses, prepare internal and external corporate documents and presentations, as requested
• Schedule and plan for external meetings, conferences, teleconferences, corporate events, etc.
• Manage Executive expenses; record receipts/expenses in a timely manner
• Uphold a strict level of confidentiality and operate with sound, professional judgment
• Establish and maintain exceptional relationships both internally and externally
• Manage ad hoc projects as needed

Office management:

• Order and set up team breakfasts and lunches; prepare for in-office events as requested
• Take inventory and order office supplies and office snacks accordingly
• Partner with the People team on the in-office experience for team members
• Facilitate package deliveries and pick-ups; delivering mail to team members
• Assist in planning and executing People team events as requested
• Be the point of contact for the NY office on office fixes, maintenance needs, on-site vendor visits, etc.

Requirements:

• 4+ years of related experience (prior administrative support required)
• Exceptional organizational and prioritization skills
• A high attention to detail
• An ability to proactively plan for and anticipate needs and identify and execute solutions
• A record of managing highly confidential information and operating with good judgment
• Advanced Microsoft Office skills
• Knowledge of travel logistics
• Excellent written and oral communication skills, with the ability to develop rapport and effective relationships with team members and external partners
• An ability to effectively listen to feedback, and action on constructive feedback
• An ability to excel in a fast-paced, ever-changing environment

MERIT is proud to offer a comprehensive and competitive benefits package in addition to salary compensation. The annual salary range for this role is $105,000 - 125,000 in addition to bonus potential, stock options, a 401(k) match, health benefits, paid time off and more.

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