EXECUTIVE ASSISTANT Job at Denver Public Schools in Denver

OFFICE OF CHIEF OF STAFF

Traditional 235 work days per year

FTE: 1.0

Salary Range: $63,671-76,406

** Please note : Applications will be received until October 17th. If the position is not filled by then, we may consider applications submitted after the deadline. Interested applicants must apply online by visiting the Denver Public Schools job board at careers.dpsk12.org .**

Essential Functions and Objectives:

The Executive Assistant provides division level confidential administrative support to the Denver Public Schools Board of Education. Acts as a primary contact and coordinates and/or responds to questions regarding District and Community activities, policies and procedures. Coordinates meetings, scheduling and activities with other departments, functions, community members and outside agencies. Acts as a liaison with all levels of District staff and community members.

- Coordinates the production of community-facing newsletters, including content gathering, editing, and publication

- Responsible for creating high-quality, engaging, and relevant content for various digital platforms, including websites, social media, email campaigns, and other marketing materials.

- Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel.

- Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Board of Education, Cabinet members and District stakeholders.

- Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits.

- Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division.

- Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion.

- Organizes, tracks and participates in District, building, community or department special projects.

- Answers inquiries and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate.

- May coordinate or direct the activities of department support staff, student aides, or volunteers.

Knowledge, Experience & Other Qualifications:

- Three (3) or more years of secretarial and administrative assistant experience, including experience assisting an executive of an organization.

- Experience with graphic design tools like Canva or Adobe Creative Suite.

- Familiarity with email marketing platforms (e.g., Mailchimp, Constant Contact).

- Knowledge of video script writing or podcast script writing.

- Ability to write in different tones and styles to suit various platforms.

- Knowledge of social media best practices and content strategies.

- Ability to work independently and manage multiple content projects.

- Advanced verbal and written communication, interpersonal, time management, problem solving and report preparation skills.

- Intermediate knowledge of accounting, budget systems and math.

- Effectively handles multiple demands and competing deadlines.

- Strong leadership, supervisory, organizational and multitasking skills.

- Ability to communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds.

- High degree of integrity in handling confidential information.

- Ability to promote and follow Board of Education policies, District policies and department procedures, and direction from supervisor.

- Ability to champion the District's vision, educational advancement of its students, the Denver Plan and the District's strategic goals.

- Advanced experience and proficiency with Microsoft Office/Google products including Word, Excel, Outlook, Google Docs, Google Sheets, Google Slides.

- Bilingual skills in Spanish preferred.

- The Executive Assistant must demonstrate a willingness to sign a confidentiality agreement. This role requires maintaining the highest level of confidentiality regarding all District matters, especially those involving the Superintendent, Chief of Staff, and the Board of Education. Ensuring trust and discretion is paramount to the success and integrity of this position.

- Denver Public Schools reserves the right to identify "blackout periods" and "required attendance", where PTO requests shall require prior approval from the Superintendent. Standard blackout periods and required attendance, including evening and weekend work includes, but is not limited to the following; district wide professional development, special school or celebration events, Board of Education Meetings, the week before school starts, and the first day of school.

Education Requirements:

- High school diploma or equivalent required.

Additional Information:

- Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129

- Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397

- Compensation Structures: http://thecommons.dpsk12.org/Page/244

- Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools

About Denver Public Schools:

Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.

DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org.

Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

Confidentiality Agreement: The Executive Assistant must demonstrate a willingness to sign a confidentiality agreement. This role requires maintaining the highest level of confidentiality regarding all District matters, especially those involving the Board of Education, Superintendent, Cabinet and those involved in the development and implementation of DPS strategies. Ensuring trust and discretion is paramount to the success and integrity of this position.