Aston Carter
Aston Carter is hiring: Executive Assistant in St Paul
Aston Carter, St Paul, MN, United States
Description:
Job ResponsibilitiesSeeking an experienced and professional Senior Administrative Assistant to provide support to Corporate Compliance Executive Leader and Safety, Health, and Environment Executive Leader. This position will perform complex and diverse administrative duties, interact with attorneys and their internal clients, outside counsel representing, corporate executives and customers, handle sensitive information requiring considerable tact, diplomacy, discretion and judgment; and perform special administrative projects as requested.This position is located at our St. Paul campus in downtown St. Paul, MN.What You Will Do:
•Prepare and submit monthly expense reports for leaders.
•Assist with the processing and approval of invoices using.
•Support the Executive Leaders in day-to-day administrative, project management, and intraoffice communication tasks, including monitoring incoming calls, messages and mail and preparing overnight courier packages.
•Proactively manage calendars and schedules.
•Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation and arranging meetings and visits.
•Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel.
•Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation.
•Maintain strict confidentiality with respect to sensitive and confidential corporate legal and personnel information.
Skills:
Calendar management, Executive support, Administrative support, Outlook, Microsoft office, Calendaring, Administration, Executive administrative support, Travel management, Administrative assistance, Microsoft, Event coordination, Executive assistance
Top Skills Details:
Calendar management,Executive support
Additional Skills & Qualifications:
Bachelor's degreePreferred work experience with corporate legal department or large law firmMinimum 5 years of executive administrative or legal secretary experienceAdvanced Microsoft Office skills (Word, Excel, Access, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday55+ WPM; excellent grammar, punctuation, spelling and understanding of deadlines with minimal supervisionProficiency in calibration and delegation of duties
Experience Level:
Expert Level
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Job ResponsibilitiesSeeking an experienced and professional Senior Administrative Assistant to provide support to Corporate Compliance Executive Leader and Safety, Health, and Environment Executive Leader. This position will perform complex and diverse administrative duties, interact with attorneys and their internal clients, outside counsel representing, corporate executives and customers, handle sensitive information requiring considerable tact, diplomacy, discretion and judgment; and perform special administrative projects as requested.This position is located at our St. Paul campus in downtown St. Paul, MN.What You Will Do:
•Prepare and submit monthly expense reports for leaders.
•Assist with the processing and approval of invoices using.
•Support the Executive Leaders in day-to-day administrative, project management, and intraoffice communication tasks, including monitoring incoming calls, messages and mail and preparing overnight courier packages.
•Proactively manage calendars and schedules.
•Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation and arranging meetings and visits.
•Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel.
•Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation.
•Maintain strict confidentiality with respect to sensitive and confidential corporate legal and personnel information.
Skills:
Calendar management, Executive support, Administrative support, Outlook, Microsoft office, Calendaring, Administration, Executive administrative support, Travel management, Administrative assistance, Microsoft, Event coordination, Executive assistance
Top Skills Details:
Calendar management,Executive support
Additional Skills & Qualifications:
Bachelor's degreePreferred work experience with corporate legal department or large law firmMinimum 5 years of executive administrative or legal secretary experienceAdvanced Microsoft Office skills (Word, Excel, Access, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday55+ WPM; excellent grammar, punctuation, spelling and understanding of deadlines with minimal supervisionProficiency in calibration and delegation of duties
Experience Level:
Expert Level
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.