Executive Assistant Job at The Million Dollar Solution in Williamsport

As the Executive Assistant, you will play a pivotal role in ensuring the seamless operation and efficiency of our executive's multiple businesses. This multifaceted role requires a highly organized, resourceful, and adaptable individual who can handle complex tasks, anticipate needs, and provide proactive support to the executive across a diverse range of activities.  

Essential Job Functions (other duties may be assigned): 

• Email Management: 

• Proactively manage the executive's email inbox, screening and prioritizing incoming messages, and delegating emails as appropriate. 

• Respond to routine inquiries on behalf of the executive, demonstrating professionalism and attention to detail. 

• Identify urgent and critical emails, promptly bringing them to the executive's attention for immediate action. 

• Flag and follow up on important deadlines and requests, ensuring timely responses. 

• Calendar and Schedule Management: 

• Manage the executive's busy calendar, scheduling meetings, appointments, and events across potentially various time zones. 

• Coordinate internal and external meetings, conference calls, and video conferences, ensuring optimal time management and attendance. 

• Travel Arrangements: 

• Organize occasional travel itineraries, including flights, accommodations, ground transportation, and visa arrangements. 

• Stay updated on travel preferences and frequent flyer programs to optimize travel experiences. 

• Communication and Correspondence: 

• Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence. 

• Draft, edit, and proofread documents, presentations, and reports for internal and external stakeholders. Experience with Canva preferred.

• Business Coordination: 

• Facilitate seamless communication and coordination between different business ventures and departments. 

• Assist in preparing for meetings, conferences, and other gatherings. 

• Information Management: 

• Maintain confidential and sensitive information with utmost discretion. 

• Research and compile data for various projects and reports, ensuring accuracy and timeliness. 

• Event Planning and Support: 

• Assist in organizing special events and activities. 

• Collaborate with teams to ensure events run smoothly. 

Qualifications: 

• Bachelor's degree in Business Administration, Management, Communications or related field (or equivalent work experience). 

• Excellent organizational skills, able to manage multiple tasks and priorities effectively. 

• Strong attention to detail and problem-solving abilities. 

• Exceptional verbal and written communication skills. 

• Proficient in office software, including Microsoft Office Suite and virtual meeting platforms. 

• Ability to adapt to a fast-paced, dynamic virtual environment with a positive attitude. 

• A high level of professionalism, integrity, and confidentiality. 

• Flexibility to work outside regular hours when required. 

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