Executive Assistant Job at QED Enterprises Inc in Quantico

QED Enterprises (QED) was founded on the principles that we provide Quality services to our clients; we strive for Excellence in all that we do; and we are Driven to meet our customers' missions on time, within budget, and with the exceptional attention to detail our customers have come to expect of QED.

Title: Executive Assistant

Location: Quantico, VA 22134

Clearance Level: Must have an active Secret clearance

Summary/Description:

The Executive Assistant will perform a variety of administrative functions in support of a DoD agency, including communication support; writing, editing and documenting; and administrative support. Specific duties include, but are not limited to:

• Responsible for reviewing incoming requests for agency media engagements; tasks the appropriate agency personnel for action and reviews final responses for accuracy before responding to customers
• Responsible for maintaining and populating various databases and spreadsheets with information in support of assigned tasks, as required. Utilize spreadsheets to track suspense actions and to manage workload, internal assignments and maintain customer requests, as required
• Responsible for support to branch meetings and engagements; in addition to attendance, take notes, document actions, follow-up as required and monitor actions through completion
• Provide writing, editing, and documentation services as required, explaining ideas using simple (easy to understand) language suitable for the agency's various internal and external stakeholders
• Maintain a document repository
• Be flexible and able to adapt to other duties reasonably related to the labor category its personnel is assigned, based on the needs of the office they are supporting
• Execute all tasks assigned in a timely, proficient manner in accordance with the schedule and timeframe provided by the assigned Directorate and/or offices' government lead, as required
• Manage executive calendar, and prepare read ahead materials, sometimes for multiple individuals
• Reserve conference rooms in support of meetings and ensure technical support is confirmed for virtual forums
• Maintain databases of complex and confidential departmental information, as required
• Monitor office supplies ensuring materials and printing-related products are maintained and replenished in a timely manner. Answer and screen phone calls on behalf of the agency front office
• Support the planning and execution of staff meetings, off-site meetings/engagements or events that support agency mission and strategic goals as requested by the Director. In addition to attendance, take notes, document actions, follow-up as required and monitor actions through completion
• Support the review of incoming taskers for appropriate action with specific emphasis on deadlines using the agency automated task management system
• Provide assistance with staffing packages, documents, and reminders of deadlines to meet suspense's, as needed
• Respond to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions, status of actions, and similar information normally available from agency files, as required
• Support assistance with agency manpower efforts to include submission of civilian onboarding/offboarding paperwork to request network access, government furnished equipment and peripherals, provide access to email distribution groups, update internal information rosters, update organizational charts, and coordinate introductory meetings with agency leadership and staff

Required Education and Skills:

• Requires a BA/BS Degree and up to 3 years of experience. An Associate's degree plus four additional years of experience may be substituted for a BA/BS degree.
• Must possess excellent and professional verbal and written communication skills and provide well-written, articulate responses to compliance issues.
• Must be trained and experienced with and proficient in standard off-the- shelf software, internet, word processing, and image packages such as, but not limited to, the following:
• Microsoft Office Products (Word, Excel, Access, PowerPoint, Project, Outlook, Teams, InfoPath, etc.)
• Adobe Suite (Acrobat InDesign, Adobe Photoshop, Adobe Illustrator, Adobe Acrobat, Adobe
• PageMaker, Adobe Premier)
• Web-based browsers such as Chrome and Microsoft Edge
• Experience with SharePoint

QED Enterprises, Inc. (QED) is an SBA certified 8(a) small business and a Department of Veterans Affairs Center for Verification and Evaluation (CVE) certified service-disabled veteran-owned small-business (SDVOSB).All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, pregnancy, national origin, protected veteran status, disability, familial status, or any other protected class. Applicants must be able to perform the essential functions of the job. Reasonable accommodations will be made to allow employees to meet the essential functions of the job, unless those accommodations cause undue hardships to the employer. To request a reasonable accommodation, contact the Human Resources Department at HR@QEDEI.com.

• Service Disabled Veteran Owned Small Business
• SBA certified 8(a) business
• VEVRAA Federal Contractor
• Affirmative Action Employer
• Veterans and Individuals with Disabilities are highly encouraged to apply