Executive Assistant Job at Lucifer Lighting Company in San Antonio

Job Details

Job Location
Corporate Office - San Antonio, TX

Position Type
Full Time

Education Level
4 Year Degree

Job Shift
Day

Job Category
Admin - Clerical

Description

Lucifer Lighting Company is a privately held San Antonio-based designer and manufacturer of precision-engineered architectural lighting fixtures. You'll find our products everywhere from SF MOMA to the Nike Headquarters. We're in the campuses of 4 of the 5 largest tech companies and 5 of the top 10 tallest towers in the U.S. Our customers are the world's leading architects and designers who look for minimalist industrial design and place a premium on service, quality, and innovation. Our people make magic happen; we are passionate, smart, hard-working, committed, and creative. We like to make work enjoyable and engaging.

We light the world's most beautiful spaces.

Position Summary: The Executive Assistant to EVP, VP Manufacturing and Fabrication Services and Director of Engineering will provide exceptional, detail-oriented administrative support.

Essential Duties and Responsibilities:

• Schedule all meetings and prepare agendas to be shared in advance.
• Sit in on meetings, taking notes and circulating minutes.
• Responsible for scheduling follow-ups with staff across departments, checking-in with staff across department to ensure follow-ups have been received.
• Manage calendars as needed, flagging key upcoming critical deadlines and events.
• Draft talking points for key meetings and presentations.
• Prepare and circulate presentations, coordinating edits.
• Update budgets and assist with expense reports.
• Flag deadlines and proactively suggest what may be needed to fulfill requirements.
• Coordinate with HR, including scheduling interviews, providing updates on open job positions, performance discipline and other issues as required.
• Schedule and plan corporate culture events.
• Schedule travel, not limited to bookings, pick-ups, and attendant meetings.
• Work on special projects and on specific administrative, financial, logistics, or marketing tasks as required.

Knowledge, Skills and Abilities

Knowledge, Skills, and Abilities:

• Minimum of 2 years' experience in a similar role, ideally within a fast-paced, professional work environment.
• Highly organized and resilient with the utmost discretion
• Consistently able to prioritize to meet strict deadlines.
• Exceptional verbal and written communication skills.

Personal attributes:

• Outgoing, energetic and eager.
• Can-do, proactive attitude.
• Superior attention to detail.
• Adaptable and flexible.
• Able to work on their own initiative as well as working as part of a team.

Required Education and Experience:

• Experience handling a wide range of administrative and executive support tasks and projects.
• Proficiency in note taking to ensure the capture of key ideas and action items.
• Advanced knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, and Teams.
• Bachelor's degree from an accredited college or university preferred.

Working Environment:

• Smoke free workplace.

Lucifer Lighting Company is an equal opportunity employer.