Executive Assistant / Senior Administrator Job at Osborn Consulting in Bellevue

Salary: $80,000 - $100,000 annually

Join our team as a full-time Executive Assistant / Senior Administrator! This role will partner with our Executive Team to support Osborn Consulting’s mission, vision, and values.  

About the Position 

Our ideal candidate is highly organized, creative, and enjoys working within an entrepreneurial environment that is values-driven and employee-focused. This position is 100% on-site in our Bellevue office and will support our senior leadership (primarily Executive Officers and Directors). Other anticipated responsibilities include: 

• Research, draft correspondence, collect and analyze information. 

• Assist in coordinating cross-functional teams, track project milestones, and ensure deadlines are met. 

• Plan, prepare agenda, and coordinate the logistics of senior leadership team meetings and events. 

• Compile and prep Executives for monthly board meetings, including preparing meeting materials and minutes. Assemble presentations for meetings and support planning of shareholder and board events as directed by the President. 

• Coordinate Executive team travel. 

• Develop and prepare professional and visually appealing presentations for meetings and speaking engagements that involve Directors, and Executive Team members. 

• Cultivate and develop collaborative working relationships with coworkers across all levels of the organization. 

• Manage the rhythm of business at Osborn, ensuring that the Executive Team are focused on the right topics at the right time, both optimizing within the week and looking at horizons many months out. 

• Support cross-functional shared services teams at a strategic level to better optimize Osborn’s back-of-house operational efforts. 

 

About You 

• Bachelor’s Degree and 5+ years of professional administrative experience (in the A/E/C industry preferred) OR an equivalent combination of education, training, and experience. 
• Must have advanced computer skills and in-depth knowledge of relevant software such as Microsoft Office Suite (SharePoint, PowerPoint, Excel, Word); proven ability to adapt to new technology and learn new software as required. 

• Strong organizational and project management skills; must be self-directed, able to coordinate the completion of assigned tasks, and be willing to accept new challenges on a consistent basis. 

• Demonstrated ability and willingness to engage in proactive approaches to problem-solving, strong decision-making capability. 

• Excellent customer service orientation with superior verbal and written communication skills. 

• Strong work ethic and the ability to work independently as well as be a productive and collaborative team member. 

• Proven ability to handle confidential information with discretion and work with a high degree of integrity. 

• Interpersonal savvy and the ability to build relationships with internal and external stakeholders, including leadership team, staff, external partners. 

 

About Osborn  

Osborn Consulting is an employee-owned consulting firm providing civil engineering, landscape architecture, and urban design on public projects across Washington state. The power of these public projects surrounds our daily lives, from the sidewalks we stroll to visit our neighborhood park, to the confidence in knowing our homes are safe from flooding when heavy rain comes. Our team develops strong foundations of trust with cities, counties, and agencies to achieve more resilient and more sustainable communities.   

We have grown strategically over the last 20 years from a firm of one to a team of more than 100 motivated, hard-working, and creative individuals. Working for Osborn provides you the chance to learn new skills, follow your passions, and have fun along the way!   

 

What We Offer  

We provide a comprehensive benefits package that promotes employee health, performance, success, and ownership. (Stated benefits are for full-time regular positions. Temporary and part-time roles are eligible for limited benefits.)  

• Competitive pay, medical and dental insurance, a 401K plan with matching, PTO/holiday pay, health and fitness stipend, commute support, and profit sharing.  

• A collaborative and fun environment with idea-sharing, learning, and curiosity.  

• Training and mentoring.  

• Opportunities for growth within the company.  

The expected compensation range for this position for employees based in the Bellevue/Seattle area is $80,000 - $100,000 annually and is dependent upon skills, experience, education and geographical location.  

 

What We Value  

Our new team member will be someone who aligns with our core values of Professionalism & Responsibility, Collaboration & Creativity, Health & Well-Being, Laughter & Fun, Relationships & Respect, Growth & Exploration.   

 

Our Diversity and Inclusion   

Osborn is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.   

If you are an individual with a disability and need assistance completing the online application, please call 425-451-4009. Please leave a message and a member of our People Operations team will return your call within three business days. Alternatively, an email may be sent to hr@osbornconsulting.com “Applicant Accommodation” should be included in the subject line of the email. Please note that this phone number and email are only for those individuals who would like to request an accommodation to apply for a job.   

Osborn participates in the Electronic Employment Eligibility Verification Program.