Executive Assistant Job at Total Quality Logistics in Cincinnati

About the role:

As an Executive Assistant for TQL, youll be responsible for supporting a Senior Vice President of Sales, helping keep every aspect of their day, and their department running smoothly. This includes helping manage the complexities of administrative work, meetings, and strategic initiatives. To be successful in this role you must be well organized, customer service oriented, highly resourceful, and able to juggle multiple critical requests at once.

What's in it for you:

• Competitive compensation and benefits package
• Health, Dental and Vision coverage to best fit your needs, including a plan that takes $0 out of your paycheck
• Fast-paced, highly engaged, and exciting work environment
• Work for a rapidly growing, multi-billion dollar, Cincinnati-based company
• We win wherever we go Voted a Fortune 100 Best Companies to Work For (2023) and Forbes Americas Best Employers (2022)
  

What you'll be doing:

• Efficiently manage the SVPs calendar, including scheduling meetings, appointments, and travel arrangements
• Arrange and coordinate meetings for the SVP and his direct reports
• Prepare and edit correspondence, presentations, reports, and other documents with accuracy as needed
• Maintain organized files and records ensuring easy access to information when needed
• Assist in prioritizing tasks and managing deadlines to ensure that key deliverables are met
• Provide general administrative support to the SVP and his direct reports
• Assist in managing various marketing projects and initiatives, collaborating with cross-functional teams as necessary
• Handle sensitive and confidential information with discretion and professionalism at all times
• Screen and prioritize inbound communications or transfer to appropriate individuals
  

What you need:

• 3+ years of experience supporting senior-level executives
• Advanced knowledge of the Microsoft Office Suite
• Ability to work under pressure and manage interruptions
• Excellent organizational skills with the ability to anticipate needs and priorities
• High attention to detail, capable of proofing your own work and the work of others
• Exceptional communication skills and the ability to interact with all levels of the organization
• High degree of discretion and confidentiality
  

Where youll be: 4289 Ivy Pointe Blvd, Cincinnati, OH 45245