Tekberry is hiring: Executive Assistant in Palo Alto

Title: Executive Assistant
Pay Rate: +/- $45/hr
Job Type: Contract
Shift(s): Day, Monday - Friday
Location: Palo Alto, CA 94305

Job Code: JPC-9717

Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Job Description:

• Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor.
• Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention.
  • The EA will understand the needs and priorities of the Department, Chair and leadership team, and act in support of those by identifying and resolving problems. Expected to routinely work independently in this area, seeking guidance from the Chair and DFA as needed.
• Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention.
• Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.
• Responsible for leading conference and other event planning for the department; may recruit and lead other administrative staff as needed
• Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
  • Manage complex business travel in compliance with unit, university, and sponsor policies.
  • Must be able to successfully (without frequent errors) manage complex travel arrangements for the chair and other visiting VIPs
• Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.
  • Responsible for distilling information and preparing reports to disseminate information to the chair and department; must independently offer recommendations and conclusions
• Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.
  • Constantly manage multiple complex projects associated with chair; must expertly manage all details to ensure the chair understands what is expected of her for all requests, meetings, etc.

Requirements:

• High school diploma and five years of relevant experience or combination of education and relevant experience.
• Extensive experience working with c-level executives or academic directors; proven ability to coordinate complex schedules, events, meetings, etc.
• Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
• Excellent verbal and written communication skills, including editing and proofreading.
• Excellent planning and organizational skills; Ability to take initiative and ownership of projects.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
• Ability to multi-task, adapt to changing priorities and meet deadlines.

TEKBERRY OFFERS A $100 payment FOR REFERRALS!

Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at https://tekberry.com/search-jobs/