Executive Assistant Job at North Lawndale Employment Network in Chicago

About the job

North Lawndale Employment Network is a comprehensive workforce development agency on Chicagos West Side dedicated to advancing the economic outcomes of the communitys residents through innovative employment initiatives, including our social enterprises. In August 2021, North Lawndale Employment Network transitioned to a new campus which features a premier community caf for residents and stakeholders.

North Lawndale Employment Network seeks an experienced Executive Administrator to provide high-level administrative support to the CEO/ President, and our Executive Leadership team. The successful Executive Administrator will demonstrate a high level of organizational and interpersonal skills, as well as thrive in a fast-paced environment, be highly proactive, extremely organized, and diplomatic yet assertive in with others.

Responsibilities include:

• Provide high-level administrative support and assistance to the CEO/ President and other assigned leadership staff.
• Manage and execute all administrative tasks such as corresponding to emails, scheduling meetings with both internal and external parties. Update and maintain sudden changes to calendar/ meetings and re-evaluate priorities.
• Calendar management of scheduled meetings and events with time sensitivity and prioritization
• Prompt and support the CEO in preparation for and in follow-up to meetings, engagements, and commitments.
• Support the planning and execution of Board of Trustees meetings and related functions by assembling and distributing board meeting materials, meeting minutes, all while handling meeting logistics, including updating and maintaining board related records.
• Act as the primary point of contact for CEO, screening calls, handling inquiries, and responding to emails, as well as other forms of communication.
• Manage personal social media postings regarding company -wide events and promotions.
• Draft, proofread, and/or process correspondence, reports, and other materials in support of the CEO.
• Operate in a high level of confidentiality as it relates to high-level financial, personnel, and personal matters.
• Demonstrated ability to evaluate information and requests, and re-direct as appropriate.
• Organize, coordinate, and execute all internal and external meetings from local organizations and local leaders; including set-up of meeting space, coordinating food and beverage needs and ensuring all technology requests are met according to the clients specifications.
• Accurately record meeting minutes while displaying discretion of sensitive information.
• Deliver timely reminders to CEO/President concerning meetings, deadlines, and other commitments.
• Consistently monitor email and other communications to ensure that all scheduling is coordinated, logistics confirmed, and appropriate parties informed.
• Maintain and organize paper and electronic receipts; provide calendar reporting, expense reporting, and travel expense reports.
• Provide weekly task updates.

Qualifications:

• 5+ years in an executive administrative support role.
• Ability to be assertive with a confident approach to prompt and track the work of a busy executive.
• Approach tasks proactively and with a high degree of accuracy and discretion, while handling multiple priorities and meeting deadlines with frequent interruptions.
• A desire to embrace and align with the organizations core values and mission and develop a broad knowledge and understanding of the organizations operations to assist the CEO.
• Strong verbal and written communication skills and highly organized with the ability to multi-task and manage competing priorities.
• Attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong working knowledge of Microsoft Office Suite, especially SharePoint and Microsoft Editor.
• Experience in board meeting minutes.

Benefits:

Comprehensive benefits package includes:

• Medical, vision, and dental plans
• Paid Time Off (PTO)
• Paid Holidays (many Federal Holidays)
• Hybrid work schedule
• 401K participation, day one of employment
• Life Insurance

North Lawndale Employment Network is an Equal Opportunity Employer.

The salary for this position is $60,000