Executive Assistant Job at Mount Sinai Medical Center in Miami Beach

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Composes communication and general correspondences on senior leaders' behalf.
• Primary point of contact with external organizations, vendors, and internal stakeholders. Addresses general inquiries on behalf of senior leadership, prioritizes and escalates matters as needed.
• Serves as a liaison for executive leadership, including receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, and taking messages. Uses critical judgment to escalate inquiries.
• Responsible for managing calendars, scheduling meetings, meeting notes, and conference calls.
• Keeps executives informed of time-sensitive and priority issues.
• Routinely performs a wide variety of administrative duties such as preparing/sending mail, maintaining e-mail and other address directories, composing and preparing letters for executive signature, preparing check/invoice requests, submitting repair/IT requests, etc.
• Generates reports and presentations relying on data collection and other pertinent information.
• Schedules departmental, and board meetings; prepares and distributes meeting agendas, minutes, refreshments, and materials.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 3 years of executive administrative support experience required; within a healthcare setting preferred.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, confidential matters and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.
• Experience handling multiple tasks in a fast-paced environment as well as working effectively under pressure.