Executive Assistant Job at DOCS Health in Pipersville

Description:

We are health care innovators, problem solvers, and bridge builders for better health. DOCS Health delivers comprehensive direct and on-location comprehensive health services across many sectors. Improving health outcomes for schools, the military, government agencies, correctional facilities and corporations around the world is our mission. We provide solutions that remove barriers, add value, and provide access to high-quality care.

The Executive Assistant will perform a wide range of administrative and office support activities and aide the CEO in facilitating the efficient operation of the organization.

The essential functions listed below are general examples and not a description of comprehensive duties. Specific duties and responsibilities may vary depending on department or program needs without changing nature or scope of this position or level of responsibility. May be asked to perform other duties as assigned.

Responsibilities

• Maintain the CEO's appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.
• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Participate in client meetings and internal operations meetings focusing on new projects and related workflows.
• Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
• Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan, coordinate, organize and help at various company meetings, events, and celebrations.
• Receive and sort daily mail, filing appropriate documents accordingly.
• Maintain inventory of the company's supplies, reordering as needed.
• Be easily assessable for after-hour travel, scheduling, and other needs.

Requirements:

• Bachelor's Degree preferred.
• A minimum of 3 years office experience.
• Must be proficient with Microsoft Office, Word, and Excel.
• Highly organized and self-motivated.
• Excellent verbal and written communication skills.
• Detail-oriented and good time management skills and ability to prioritize work.
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.
• Must be Operations oriented to be part of meetings with Clients and Operations Teams as necessary.

With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we’ve set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health.

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If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process.

DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.