Executive Assistant Job at Ruiz Real Estate Group in Manteca

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and delivers great customer service? Ready to join the exciting world of real estate? We should probably talk! 

An Executive Assistant is needed for a top-ranking real estate team in the Manteca, CA area. With the help of this individual, the lead agent hopes to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation:

• Salary Range: $60,000 - $65,000
• Paid Time Off (PTO)
• Bonuses - Considered after a 60-day period
• Rapid growth potential

$60,000 - $65,000

This person's primary responsibilities include, but are not limited to:

• Assisting and supporting the owner in all business and personal areas needing assistance.
• Maintaining database management system(s).
• Screening and directing phone calls; distributing correspondence.
• Handling requests and queries appropriately.
• Scheduling meetings and appointments.
• Producing reports, presentations, and briefs.
• Assisting clients and helping them to have an extraordinary experience.
• Managing day-to-day office operations.
• Tracking expenses accurately and creating effective budgets
• Lead Management Assistance
• Marketing of Listings, Business, and Team through social media and other avenues.
• Helping clients through the closing process.
• (Eventually) Hiring, training, and holding team members accountable.
• This person will LOVE checklists and "to-do" lists and will love paperwork.

• Outstanding organization
• Strong attention to detail
• Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
• Proficiency in Canva is a plus
• Able to multitask and prioritize daily workload - can work on multiple projects at once
• Able to work independently to support a team and appropriately manage time
• Effective interpersonal skills, including superior oral and written communication skills
• Strong problem-solving abilities
• Discretion and confidentiality
• Customer service focus
• College degree and social media experience preferred
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
• Comfortable handling strong personalities
• Must be thorough and LOVE to-do lists
• Experience and expertise in Excel is important.
• Social media content creation, optimization, etc. is a PLUS.
• This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free the owner up to sell.
• Ideal candidates will be fluent in Spanish.

At Ruiz Real Estate Group, we understand that the real estate market is always evolving, and we are dedicated to helping our community navigate these changes with confidence and insight. As a trusted resource, we deliver referral-worthy customer service, guiding clients to make informed, educated decisions. Our complimentary services include 24/7 property alerts, Comparative Market Analyses to assess home value, and neighborhood market trend updates—all designed to empower our clients. We’re passionate about supporting families in achieving their real estate goals and providing exceptional service every step of the way.