mba Aviation
Executive Assistant Job at mba Aviation in Arlington
mba Aviation, Arlington, VA, United States
Job Description
Job Description
Benefits:
Status: Full Time Employee (In office, not remote work)
Job Location: Arlington, Virginia
Business Hours: Monday-Friday, 9:00 a.m. -5:30 p.m.
Start Date: Immediately
Salary: Commensurate with Experience
Duties and Responsibilities to include, but not limited to:
Assistant to CEO:
Manage CEO Calendar
o Setup meetings, conference calls, etc.
o Assist with conference calls/notes/minutes
o Arrange travel for CEO (book flights, hotels, etc.)
o Complete expense reports
Research for CEO Speaking Engagements and Expert Papers
o Research/compile data in MSExcel, create charts/pivot tables
o MSPowerpoint presentations
o Specialty reports using MSWord, proofreading, editing
CEO interaction and support
Manage Legal Documents for CEO/mba staff
o Update and prepare Legal Cases and Speaking Engagement Lists/docs
o Assure company NDAs and confidential information is handled per each job requirement (i.e., document destruction, filing, notice to staff, etc.)
Assistant to Director of Operations/Administration:
Support Office Administration team in client deliverables (MSWord, MSExcel, Adobe PDF, etc.). Lead office admin team when Lead Admin is on PTO/Out-of-Office
Assist in answering phones
Arrange/book travel for all Contractors using company travel system (Egencia)
Plan company-wide activities (summer outing, happy hours, end of year party, etc.)
Human Resources Activities:
o Manage postings for open positions
o New Employee setup
Assist with Marketing Activities:
Update company-wide client database
Compose/proofread email blasts
Maintain current website with up-to-date information
Maintain/compose company-wide social media sites
Company marketing material; i.e., brochure designs, pamphlets, swag, logo designs, etc.
Manage external sponsorships and advertising
Organizing company-wide conference attendance and sponsorship booths
Qualifications and Skills
Authorization to work in the United States (Employment Eligibility Verification (I-9) Form). No visa sponsorship is available for this position.
Excellent working knowledge of Microsoft Office skills to include Word, Excel, Powerpoint, and Outlook
Experience booking travel to include researching for air transportation, lodging, rental cars using online platforms (i.e. Egencia, web, etc.), is preferred
Organization, time management, and attention to details
Self-starter and able to problem-solve
Company Overview
mba Aviation (mba), established in 1992, is an international aviation consulting firm specializing in transaction advisory, valuation, and strategic analysis within the commercial aviation industry. mba provides support to investment banks, aircraft owners, operators, investors, lessors, airports, and governments on their respective involvement with commercial aviation. More information can be found at www.mba.aero
Benefits
Health Insurance, Dental Insurance, Long-Term Disability Insurance, Life Insurance, Flexible Spending Account (FSA), Paid Parking or Metro contribution, Paid-Time-Off (PTO), 401K participation with company matching contribution
- 401(k) matching
- Dental insurance
- Health insurance
Status: Full Time Employee (In office, not remote work)
Job Location: Arlington, Virginia
Business Hours: Monday-Friday, 9:00 a.m. -5:30 p.m.
Start Date: Immediately
Salary: Commensurate with Experience
Duties and Responsibilities to include, but not limited to:
Assistant to CEO:
Manage CEO Calendar
o Setup meetings, conference calls, etc.
o Assist with conference calls/notes/minutes
o Arrange travel for CEO (book flights, hotels, etc.)
o Complete expense reports
Research for CEO Speaking Engagements and Expert Papers
o Research/compile data in MSExcel, create charts/pivot tables
o MSPowerpoint presentations
o Specialty reports using MSWord, proofreading, editing
CEO interaction and support
Manage Legal Documents for CEO/mba staff
o Update and prepare Legal Cases and Speaking Engagement Lists/docs
o Assure company NDAs and confidential information is handled per each job requirement (i.e., document destruction, filing, notice to staff, etc.)
Assistant to Director of Operations/Administration:
Support Office Administration team in client deliverables (MSWord, MSExcel, Adobe PDF, etc.). Lead office admin team when Lead Admin is on PTO/Out-of-Office
Assist in answering phones
Arrange/book travel for all Contractors using company travel system (Egencia)
Plan company-wide activities (summer outing, happy hours, end of year party, etc.)
Human Resources Activities:
o Manage postings for open positions
o New Employee setup
Assist with Marketing Activities:
Update company-wide client database
Compose/proofread email blasts
Maintain current website with up-to-date information
Maintain/compose company-wide social media sites
Company marketing material; i.e., brochure designs, pamphlets, swag, logo designs, etc.
Manage external sponsorships and advertising
Organizing company-wide conference attendance and sponsorship booths
Qualifications and Skills
Authorization to work in the United States (Employment Eligibility Verification (I-9) Form). No visa sponsorship is available for this position.
Excellent working knowledge of Microsoft Office skills to include Word, Excel, Powerpoint, and Outlook
Experience booking travel to include researching for air transportation, lodging, rental cars using online platforms (i.e. Egencia, web, etc.), is preferred
Organization, time management, and attention to details
Self-starter and able to problem-solve
Company Overview
mba Aviation (mba), established in 1992, is an international aviation consulting firm specializing in transaction advisory, valuation, and strategic analysis within the commercial aviation industry. mba provides support to investment banks, aircraft owners, operators, investors, lessors, airports, and governments on their respective involvement with commercial aviation. More information can be found at www.mba.aero
Benefits
Health Insurance, Dental Insurance, Long-Term Disability Insurance, Life Insurance, Flexible Spending Account (FSA), Paid Parking or Metro contribution, Paid-Time-Off (PTO), 401K participation with company matching contribution