Executive Assistant Job at MRINetwork Jobs in Indianapolis

Executive Assistant

Architecture & Engineering firm in Indianapolis is looking to hire an experienced administrative professional for an Executive Assistant position supporting the CEO and COO.

Responsibilities

• Executive Support: Manage executive schedules, draft and send communications, organize meetings, and handle logistics.
• HR Liaison: Work with external Human Resources team for onboarding, benefits and all other HR functions.
• Business & Legal Coordination: Manage relationships with external firms for business licensing, legal support (contract review, claims, compliance), and insurance matters.
• Logistics: Coordinate travel, prepare and manage expense reports, assist in planning company events and activities.
• Communication & Leadership: Foster clear communication, promote collaboration, and adapt leadership to challenges. Encourage accountability, empowerment, and innovation.
• Team Development & Strategy: Support leadership development aligned with company needs, advocate for creative solutions, and manage risks while seizing opportunities.
• Company Culture & Decision-Making: Build a culture of initiative, learning, and trust, while making decisions in the best interest of the company and leading through change.

Qualifications

• 5+ yeas of professional experience, preferably in the Architecture & Engineering, Engineering Services, Construction or similar industry.
• Bachelor’s degree preferred.
• Notary preferred or willing/able to obtain
• Proficiency with MS Office including Word, Excel, Outlook, PowerPoint.
• Speed and accuracy with word processing, data entry and transcription.
• Understanding of written composition, grammar, spelling, and formatting.
• Electronic file management experience.
• Successful experience working with a wide variety of personality types in a team setting.
• Good communication skills, written and verbal.
• Honest and trustworthy with a deep commitment to integrity.
• Futuristic and forward-thinking mindset; ability to communicate and inspire people.
• Strives for achievement; is tenacious, resilient and takes initiative.
• Excellent analytical, critical thinking and organizational skills.
• Must be confident, approachable, adaptable and open to innovative ideas.

For more information, please submit a confidential resume to amy@mriz.net

Amy Tischer
1531 W Oak Street
Zionsville, IN 46077

Visit our website at www.mriz.net

Due to the high volume of resumes received, only applicants with SPECIFIC EXPERIENCE requested by our clients will be contacted. All replies are held in strict confidence. MRI Zionsville WILL NOT share your personally identifiable information WITHOUT your permission.

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