RMSL is hiring: Executive Assistant in Littleton

Salary: $22-$23.50

Executive Assistant

 

Rocky Mountain Scientific Laboratory

Location: Littleton, Colorado

Travel: No

Schedule: Part-time

 

Description of Business Environment:

Peace is often associated with passivity. At Rocky Mountain Scientific Laboratory, we associate peace with strength, courage, and action. We know that enabling peace to prevail is not for the faint of heart, which is why we built our company foundation on the core values of Integrity, Quality, Agility, and Grit. We pride ourselves in providing unequaled services and technologies in the field of applied energetics to our customers. Our experts possess extensive knowledge and capability in energetic materials and military systems enabling them to offer analytical characterization, modeling & simulation, design, system integration, prototyping, test engineering, and proof-of-concept production services covering a wide range of applications. Our strengths lie in our ability and relentless determination to get the job done quickly and affordably.

RMSL is an Equal Employment Opportunity (EEO), Affirmative Action employer and welcomes all qualified applicants.  All qualified applicants will receive fair and impartial consideration for employment without regard to race, color, religion, sex, age, disability, veteran status, national origin or other legally protected status.  An applicant with a disability or a disabled veteran can request reasonable accommodation to apply for one of our positions.

Specific Job Description:

The Executive Assistant will be responsible for supporting the CEO and providing additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished, and operations run efficiently.

 

The responsibilities include:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Complete adhoc projects as assigned – such as personal events and/or family needs.
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries. 
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 

Required Skills:

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

Preferred Attributes:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency