Executive Assistant Job at Minga Education Group in Fort Collins

Job Title: Executive Assistant to the Chief Operating OfficerType: Full-Time, Non-ExemptReporting to: Chief Operating OfficerLocation: Fort Collins, Colorado; Hybrid - RemoteWage: $20-$25 per hourBenefits:

• $1350 employer contribution to health, dental, vision and supplemental insurance plans allocated per employee's discretion
• 401(k) with a 100% match up to 5% of compensation
• Annual $1,000 matching contribution to the charity of your choice
• Paid volunteer days annually
• Flexible work environment
• Collaborative, mission-driven team
• 16 days of paid vacation and sick time

About Us

Minga Education Group is a small, Colorado-based non-profit organization dedicated to helping charter schools succeed. We work collaboratively with schools to optimize their business, human resources, and financial functions, allowing them to focus on their core mission of educating students.

As part of Minga Education Group, you'll be on a small, passionate, and dedicated team that believes in making a meaningful difference in the education sector. Our supportive, collaborative work environment fosters growth and professional development, giving you the chance to impact diverse schools across Colorado.

Job Overview

The Executive Assistant to the Chief Operating Officer will play a vital role in supporting the COO and facilitating the Operations Team. This position is responsible for managing timelines, tracking tasks and project completion, organizing documents, overseeing scheduling, and coordinating events. This role will also assist with financial administration, support internal communications, and help with stakeholder relationships.

Essential Functions

• Task & Project Tracking: Maintain tracking systems for team tasks, timelines, and project schedules, ensuring timely and organized completion
• Document Management: Organize, maintain, and improve access to essential files, reports, and documents for the COO and Operations Team.
• Administrative Support: Provide comprehensive support to the COO, including calendar management, coordinating meetings, preparing agendas, and organizing travel.
• Office Management (Remote Coordination): Schedule and organize virtual meeting rooms or collaborative spaces as required for remote team functions.
• Meeting Coordination: Prepare meeting agendas, take detailed notes, manage follow-ups, and track action items and deadlines.
• Event Planning: Coordinate logistics for team events, off-sites, and executive retreats, managing schedules, venues, and itineraries to ensure successful outcomes.
• Financial Administration: Process expense reports, manage reimbursements, and track budgets for projects and events.
• Board & Leadership Support: Prepare materials and presentations for board meetings, coordinate logistics, and prepare summaries as needed.
• Data Management & Reporting: Compile and organize data for monthly, quarterly, and annual reports. Conduct research and gather insights for strategy sessions and presentations.
• Internal Communications: Draft emails, memos, or announcements on behalf of the executive and facilitate internal communications to keep team members informed.
• Relationship Management: Build and maintain relationships with key stakeholders, clients, and partners, and act as a representative of the COO in external communications when needed.

Qualifications

• Experience: At least 3 years of experience as an executive assistant or in a similar support role, ideally within a dynamic, mission-driven environment.
• Experience: At least 2 years of experience in the field of education in any role preferred
• Technical Skills: Proficiency in Microsoft Office, Google Workspace, and project management tools.
• Attention to Detail: Exceptional organizational skills with the ability to manage multiple priorities and maintain accuracy.
• Interpersonal Skills: Strong verbal and written communication skills with a high level of professionalism.
• Adaptability: Ability to work independently and proactively respond to changing needs.
• Confidentiality: Capacity to handle sensitive information with discretion and integrity.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional travel to client or team locations, as needed.

Mandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a biometric background check, which will require fingerprinting. Please be aware that certain findings in the background check may disqualify a candidate from employment in a school setting. These may include, but are not limited to:

• Convictions for violent crimes, such as assault or domestic violence.
• Convictions for offenses against children, including abuse or endangerment.
• Drug-related offenses, particularly those involving the distribution or trafficking of controlled substances.
• Certain felony convictions, depending on their nature and recency.
• History of certain misdemeanors that may raise concerns about a candidate's suitability for working in an educational environment. Submission of this application signifies your consent to this process and understanding of these criteria.

Verification of Qualifications: You will be asked to provide verifiable proof for roles that demand specific qualifications or certifications (such as teaching credentials). We also conduct reference checks to validate your professional history and qualifications.

Adherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.

This employer utilizes E-Verify