Panna Knows is hiring: Executive Assistant in Trenton

Who Our Client Is:

Ourclient brings industry communities together to solve supply-chain problems through the adoption and implementation of their standards. More than 340,000 businesses in 25 industries rely on our client for trading-partner collaboration and for maximizing the cost effectiveness, speed, visibility, security, and sustainability of their business processes. They achieve these benefits through solutions based on their global unique numbering and identification systems, bar codes, Electronic Product Code-based RFID, data synchronization, and electronic information exchange.

What Our Client Needs:

Our client is looking for an Executive Assistant. The Executive Assistant is an integral member of the operations team responsible for providing support to various industry teams within our organization. You will be responsible for coordinating meetings, arranging travel and calendar management. In addition, under the leadership of the Director of Administration, responsibilities include coordinating a variety of projects, activities, reports, and schedules.

The ideal candidate possesses a strong working knowledge of administrative support utilizing proficient computer skills including the use of databases, spreadsheets, word processing. This position is the first point of contact for many of our Community Engagement customers. Strong communication and organizational skills are essential to be successful in this role.

What Youll Do:

• Manage travel, transportation, and accommodation arrangements for multiple Executives
• Process expenses associated with such travel/meeting coordination as required
• Managing executives calendar, including making appointments and prioritizing the most sensitive matters
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Schedule and attend weekly team and staff meetings as an active participant.
• Coordinate internal meetings, including setting up team building events, ordering collateral and managing location logistics as required
• Collaborate with various staff and departments to administratively support various projects
• Develop and sustain a level of professionalism among staff and clientele
• Participate in other projects as assigned

What Youll Need:

• Bachelors degree or equivalent experience
• 5-7 years professional administrative experience
• Meeting and workshop organization experience
• Strong capability to create documents and Website resources using tools from Microsoft, Adobe and others
• Advanced knowledge of Microsoft Office suite and Outlook, as well as an aptitude for other software systems
• Excellent attention to detail
• Exceptional organizational skills
• Ability to multitask well
• Team player with ability to work autonomously
• Excellent verbal and written communications skills
• Strong customer focus
• Outstanding written and verbal communication skills with the ability to cultivate positive working relationships
• Comfortable operating within an evolving environment

What They Offer:

• A hybrid work environment in their Ewing, NJ office
• 21 days of PTO
• Ten company holidays
• Immediate and Automatic contribution to 401K
• Elite Medical coverage
• Access to LinkedIn Learning

Our client is an Equal Opportunity Employer - All qualified applications will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin.