Executive Assistant Job at Hut 8 in Miami
Hut 8, Miami, FL, US
Job Description
ABOUT HUT 8
Imagine the ultimate destination for those who want to work at the cutting edge of technology, energy, and infrastructure. Hut 8 is on a mission to build and operate some of the world's largest data centers for next-generation computing workloads, including AI, Colocation, Cloud, and Bitcoin Mining. We are proud to offer interesting and challenging opportunities for individuals who want to build teams, solve problems, and make an impact from day one. If you're an ambitious individual looking for a career that is as rewarding as it is challenging, you've come to the right place.
ABOUT THE ROLE
The Executive Assistant we are seeking is not just an administrative professional; they are a strategic thinker, a skilled communicator, and a proactive problem solver. They are someone who thrives in a fast-paced, dynamic environment, able to juggle multiple priorities and adapt quickly to changing circumstances. Above all, they are someone who shares our commitment to excellence and is passionate about supporting the CEO and the organization in achieving their goals.
Some of the key responsibilities you should expect are the following:
- Coordinate and manage executive calendars, schedules, and appointments.
- Arrange and prioritize meetings, conferences, and travel itineraries.
- Act as a primary point of contact between executives and internal/external stakeholders.
- Draft and prepare official correspondence, emails, and reports on behalf of executives.
- Oversee and manage the administrative aspects of the executive office.
- Maintain office supplies, equipment, and ensure a well-organized workspace.
- Arrange domestic and international travel logistics, including flights, accommodations, and transportation.
- Prepare travel itineraries and ensure executives are well-informed during their trips.
- Organize and coordinate meetings, including logistics, agenda preparation, and document distribution.
- Attend meetings, take minutes, and follow up on action items.
- Handle sensitive information with the utmost discretion and confidentiality.
- Maintain a high level of professionalism in all interactions.
- Assist in special projects, presentations, and reports as assigned by executives.
- Conduct research and compile information as needed.
- Provide solutions to challenges in a proactive and efficient manner.
- Anticipate and resolve administrative issues independently.
- Cultivate positive relationships with internal and external stakeholders.
- Collaborate with other administrative professionals to ensure seamless operations.
- And other duties as assigned.
ABOUT YOU
- Oversee and manage the administrative aspects of the executive office.
- Maintain office supplies, equipment, and ensure a well-organized workspace.
- Arrange domestic and international travel logistics, including flights, accommodations, and transportation.
- Prepare travel itineraries and ensure executives are well-informed during their trips.
- Organize and coordinate meetings, including logistics, agenda preparation, and document distribution.
- Attend meetings, take minutes, and follow up on action items.
- Handle sensitive information with the utmost discretion and confidentiality.
- Maintain a high level of professionalism in all interactions.
- Assist in special projects, presentations, and reports as assigned by executives.
- Conduct research and compile information as needed.
- Provide solutions to challenges in a proactive and efficient manner.
- Anticipate and resolve administrative issues independently.
- Cultivate positive relationships with internal and external stakeholders.
- Collaborate with other administrative professionals to ensure seamless operations.
ABOUT THE WORK ENVIRONMENT
This role is in office at our corporate headquarters in the Brickell area of Miami, Florida. It requires business travel to various site locations throughout the United States and Canada. A Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These resources are to be dedicated to corporate support functions only and are not permitted to engage in directly personal support functions, or enter the personal property of any Hut 8 executive or team member without my direct authorization.
WHAT MAKES HUT 8 A GREAT PLACE TO WORK
Hut 8 offers a benefits and wellness program that includes medical, dental, vision, life, and short-term and long-term disability insurance, as well as paid time off. We are proud to invest in building the best team in the industry. At all levels of the organization, we are driven by an entrepreneurial spirit, radical transparency, and relentless growth mentality.
At Hut 8, you will have the opportunity to:
▶ Work with bright, driven peers from a range of educational and professional backgrounds including software development, energy, engineering, entrepreneurship, investment banking, private equity, and management consulting
▶ Design and pitch new products, services, and other initiatives to a leadership team consisting of serial entrepreneurs and seasoned executives and backed by a board of directors consisting of industry veterans of energy, finance, and government
▶ Debate ideas and alternatives in a truly meritocratic setting where the learning curve is steep and the lessons come from both senior and junior members of the team
▶ Build a lifelong network of friends and professional connections at the cutting-edge intersection of technology, energy, and infrastructure