Executive Assistant to CEO Job at News Anchored in Tualatin

At News Anchored, we’re a fast-growing company making waves in the industry. Over the past year, we’ve doubled our team to over 60 team members, and we’re not slowing down. We’re passionate about creating opportunities for growth and building a team driven to succeed. 

Position Overview:
We’re seeking a dedicated executive assistant to provide high-level administrative support to the CEO. This role is vital to our operations and directly contributes to the success of the CEO and the organization as a whole.

Responsibilities:

• Administrative Support:
  Manage emails, draft correspondence, and prepare reports for the CEO.
• Calendar Management:
  Schedule and coordinate meetings, appointments, and events.
• Communication Liaison:
  Serve as the primary point of contact between the CEO, employees, and clients.
• Meeting Assistance:
  Take detailed meeting minutes and follow up on action items.
• Recruitment Support:
  Assist with hiring processes, including scheduling interviews and onboarding.
• Travel Coordination:
  Plan, book, and manage travel itineraries and arrangements.
• Office Management:
  Maintain a clean, organized office and ensure supplies are stocked.
• Visitor Reception:
  Welcome and assist clients, vendors, and other visitors.
• Staff Support:
  Train and supervise clerical staff as needed.
• Event Coordination:
  Organize and execute agency events, including PR launches and internal celebrations.
• Marketing/PR Assistance:
  Support with press releases, social media, and industry research.
• Miscellaneous Tasks:
  Handle ad hoc requests and personal errands for the CEO.

Qualifications:

• Relevant Experience:
  Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Organizational Skills:
  Strong ability to manage time, prioritize tasks, and keep things running smoothly.
• Multitasking and Prioritization:
  Comfortable managing multiple projects in a fast-paced environment.
• Attention to Detail:
  A meticulous approach to tasks, ensuring accuracy and thoroughness.
• Adaptability:
  Flexible and resourceful when handling unexpected challenges.

Why Join Us?

• Opportunity to grow within a thriving company.
• Work closely with a dynamic leadership team.
• Be part of a collaborative and innovative work culture.

We'd love to hear from you if you’re ready to bring your organizational skills and proactive mindset to a fast-paced and exciting role.