Executive Assistant Job at Vistant in Washington

Seeking candidates with experience in the following:

• Provides high-level administrative support and assistance to the CEO and other leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Acts as primary point of contact between the CEO and internal/external stakeholders.
• Coordinates and manages the CEO's schedule, including prioritizing and organizing internal and external meetings.
• Arranges travel and accommodations for the CEO and other leadership staff.
• Assists the CEO in managing key projects, coordinating cross-functional activities.
• Schedules and attends meetings on behalf of the CEO and other leadership staff, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of executive staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Skills:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Ability to thrive in a fast paced and changing growth environment.
• Customer Service driven towards all external and internal customers.
• Unwavering professional integrity and the ability to maintain confidentiality of sensitive company/employee information.

Education: Associates Degree in Business Administration or related field.

Security Clearance Requirements: Not at this time

Place of Performance: Ronald Reagan Building - Washington, DC- Hybrid flexibility

Travel Requirements: As needed

Salary range: $65,000-$80,000

The above salary range represents a general guideline; however, Vistant considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate’s experience, education, skills and current market conditions. At Vistant, we invest in our team members so you can live your best life professionally and personally. As
a result, we offer benefits packages which mirror our purpose for all who bring their unique strengths and characteristics to our diverse teams and projects. These offerings include competitive compensation, health and wellness programs, income protection, retirement plans with employer match and immediate vesting, generous leave programs to include vacation, sick and holiday leave, education and professional development assistance, amongst others.

Legal Disclaimers Applicants selected may be subject to a background investigation and must meet suitability requirements for eligibility.

Vistant participates in E-Verify.

Vistant requires eligibility to work with the federal government as an employment requirement. Applicants may be subject to SAM.GOV exclusion checks as part of the evaluation process. Vistant provides equal employment opportunities to all applicants and employees, without regard to race, color, ancestry, national origin, sex (including pregnancy, gender identity or expression), sexual orientation, marital status, religion, age, disability, genetic information, or veteran status. Vistant is an EEO employer -M/F/Vets/Disabled Telework/Remote Work policies are contingent upon client needs and staffing requirements and are subject to change. Applicants with disabilities may contact the Human Capital Team via telephone, e-mail, and other means to request and arrange accommodation. If you need aid to accommodate a disability, you may request accommodation at any time. Please contact the Human Capital Team at HC@vistantco.com or (301) 719- 2381.

Please note: Updates on applications or the general Recruiting process should reach out to recruiting@vistantco.com.