Executive Assistant Job at Novate Legal Search in Los Angeles

OVERVIEW: Solid, well established and premiere transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to dynamic Partner specializing in representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing.

RESPONSIBILITIES

1. Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications)
2. Draft correspondence
3. Coordinate agreement approvals and execution
4. Track transaction negotiations and documents
5. File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
6. Handle word processing, employing correct grammar, spelling, and formatting
7. Create spreadsheets
8. Schedule calls, videoconferences, and meetings
9. Process new client/matter requests
10. Maintain contact lists and calendars
11. Enter billable time in billing program and prepare expense reports
12. Screen, direct, and prioritize incoming calls as well as multiple assignments.

CHARACTERISTICS FOR SUCCESS

1. Must be well organized, highly efficient and pay close attention to the details
2. Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
3. Resourceful and creative problem solver
4. Excels when multi taking, meeting deadlines in fast paced environments
5. Experience working with contracts in an entertainment environment
6. High level of integrity, discretion and handling confidential information
7. Professional with a collegial manner; able to interface with clients and other professionals
8. 3 years+ experience required working as a productive Legal/Business Affairs Assistant
9. Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
10. Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
11. Law Firm Experience a plus