Senior Executive Assistant Job at WORLDPAC in Oak Brook

Position Overview: We are seeking a highly organized and proactive Senior Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including managing schedules, arranging meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
• Serve as a liaison between executives and internal/external stakeholders, maintaining confidentiality and professionalism at all times.
• Organize and prioritize tasks and projects, ensuring timely follow-up and completion.
• Conduct research and compile information to assist executives in decision-making processes.
• Independently manage projects as well as fulfill assignments with limited oversight.
• Manage and maintain executive files and records, ensuring all documents are organized and accessible.
• Assist in planning and executing company events and meetings, including logistics and catering.
• Mentor and train junior administrative staff as needed.

Qualifications:

• Bachelor’s degree or equivalent experience preferred.
• 5+ years of experience as an executive assistant or in a similar role, supporting senior-level management.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism in handling sensitive information.