Executive Personal Assistant Job at TryJax Construction in Bradenton

Job Overview:

We are seeking a highly organized, proactive, and adaptable Executive & Personal Assistant to support our executive team and provide personal assistance to ensure efficient operations in both professional and personal aspects. This role requires a high level of confidentiality, professionalism, and flexibility, as you will be assisting with diverse tasks from business operations to personal matters. The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support:

• Manage complex calendars and schedules, coordinate meetings, appointments, and events across different time zones.

• Prepare and organize documents, presentations, and reports for meetings and special projects.

• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and prepare itineraries.

• Serve as a primary point of contact for internal and external communications on behalf of the executive team, maintaining a professional and courteous demeanor.

• Conduct research, compile data, and prepare documents for review by executives.

• Track and follow up on ongoing projects and tasks, ensuring deadlines are met and priorities are aligned with executive goals.

• Oversee and manage certain administrative tasks and office needs as required.

Personal Assistance:

• Provide personal support to the executive, including handling personal errands, managing household appointments, and coordinating family events.

• Assist in managing the executive’s personal schedule, including healthcare appointments, social engagements, and personal commitments.

• Handle travel and accommodation arrangements for family or guests as needed.

• Coordinate with household staff and service providers to ensure smooth functioning of the executive’s personal affairs.

• Manage and organize personal financial records, including expense tracking, invoicing, and bill payments.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably supporting C-level executives.

• Exceptional organizational skills, attention to detail, and the ability to multitask effectively.

• Strong interpersonal and communication skills, with the ability to handle sensitive information with discretion.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software; experience with scheduling and project management tools is a plus.

• Ability to anticipate needs, think critically, and offer solutions to problems proactively.

• Flexibility to work outside standard office hours as needed to accommodate executive’s schedule and travel requirements.

Preferred Skills:

• Experience in managing high-profile executives and familiarity with corporate structures.

• Familiarity with personal and corporate finance management.

• Strong problem-solving abilities and a proactive approach to supporting both business and personal aspects.

Benefits:

• Competitive salary and performance-based bonuses

• Comprehensive health, dental, and vision insurance

• Paid time off and holidays

• Professional development opportunities