Executive Assistant (Legal Focused) Job at Ultimate Staffing in Moorpark

Executive Assistant - Legal Focused needed in Moorpark, CA (In-person) Supporting CEO of a Manufacturing Company Pay Range $70,000 - $80,000/year excellent benefits package Monday - Friday 8:00 am - 4:30pm Requirements: Associates or BA - Paralegal Certificate is a plus Proficient computer skills, specifically MS O365 Product Suite Prior experience supporting C Suite Executives POSITION SUMMARY The Executive Assistant will be responsible for assisting the CEO in the administration and coordination of the legal, contract and regulatory compliance of the company. Additionally, the Executive Assistant will investigate facts and assist in preparing certain legal documents such as contracts, corporate governance documents, and others for review, approval, and use by the company's General Counsel. Additional responsibilities will include preparing and maintaining a filing system, providing administrative support and managing the personal appointments and day-to-day business of the CEO. This position will routinely interact with key business partners, executives and other management personnel, outside counsel, and customers, resulting in exposure to sensitive and confidential situations requiring discretion, independent judgment and initiative. Excellent personal and working relationships and organizational skills in a high-paced environment are critical to successful job performance. JOB DUTIES AND RESPONSIBILITIES · Prioritizing and facilitating meetings, action items and tasks for executives supported, often in coordination with other senior level executives' priorities and calendars · Scheduling and preparing for meetings which include conference room prep, agendas, calendar invites, and distribution of pertinent related documents · Managing documents and facilitating the flow of information between different departments and key stakeholders (verbal and written), with attention to time-sensitive follow-ups · Arranging travel, offsite meeting planning, and all aspects of team meetings/events · Managing travel, meetings, and events budgets and processing related expense reports · Handling phone coverage and managing executive office area including in-person visitors · Miscellaneous duties as required QUALIFICATIONS · Associate or Bachelor's Degree in a relevant field. Paralegal Certificate a plus. · Minimum 5 years of experience in a secretarial/administrative position, with experience as an executive assistant. · Execute in a dynamic, fast-paced environment and multi-task with ease · Take initiative, prioritize workload effectively, and maintain a solutions-oriented mindset · Demonstrate critical thinking skills, proactively identify issues, and make timely decisions · Effectively collaborate with all levels of the organizations and contribute beyond your range of responsibilities when necessary · Work efficiently while maintaining attention to detail and delivering accurate work product · Exercise professionalism, instill trust, and maintain confidentiality · Excellent communication, interpersonal, and organizational skills · Proficient computer skills, specifically MS O365 Product Suite All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.