Lambda Legal is hiring: Executive Assistant - Legal in Los Angeles

Position: Executive Assistant - Legal Department: Legal Office Location: Los Angeles, CA Work Type Designation: Work from Office (WFO) in Lambda Legal's Los Angeles location (3 days per week) Reports to: Chief Legal Officer Union Status: This role is a non-union position. Annual Salary Range: $85,000 - $100,000 annually. Travel: This position may require occasional regional travel. FLSA Status: Exempt/Full-Time Supervisory Responsibilities: None Who We Are Lambda Legal is a national advocacy organization committed to achieving full recognition of the civil rights for the LGBTQ+ community and everyone living with HIV through impact litigation, education, and public policy work. Our clients are not charged for legal representation or advocacy and Lambda Legal receives no government funding. Headquartered in New York City, Lambda Legal also has regional offices in Los Angeles, Chicago, Atlanta, Dallas, and Washington, DC. We believe that serving the full breadth of the LGBTQ+ and HIV communities requires cultural competency and enthusiasm for diversity of all kinds. Executive Assistant - Legal Lambda Legal seeks an experienced administrative professional to support its Chief Legal Officer (CLO). This position is responsible for supporting confidential correspondence and communications, budget planning and management, expense reports, calendars, travel arrangements, liaising with other Lambda Legal departments and with external partners, and working closely with Legal Department leadership to manage departmental operations. Responsibilities: Support preparation of Legal Department agendas and presentations for All Staff meetings. Support departmental budget preparation and expense management, and prepare CLO’s monthly expense reports. Manage the CLO’s calendar, including scheduling meetings, sending invitations and reminders when needed, and arranging for presentation materials. Coordinate executive travel, hotel, and car reservations. Support production of written materials, including initial drafting, review and proofreading, and other assistance as requested. Undertake special research and writing projects as assigned. Participate in Legal Department meetings and maintain records, as needed. Meet regularly with the Legal Administrative Manager to coordinate departmental operations and support functions. Assist with payments to vendors, as requested. Filing, scanning, copying, and management of documents, as needed. Participate in interdepartmental meetings and committees as directed by the CLO. Support troubleshooting of technology problems with support from IT staff. Other duties as assigned. Qualifications: At least 15 years of related work experience, including at least 5 years supporting senior staff. Experience in a law practice environment is preferred. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint). Experience with WestLaw and/or iManage is a plus. Effective at time management and balancing multiple tasks, conflicting priorities, and tight deadlines. Strong organizational skills with high attention to detail and accuracy. Experience supporting budget planning and management, scheduling meetings, and managing calendars. Proactive, self-directed, and adept at problem-solving. Accustomed to maintaining the confidentiality of sensitive information. Excellent written and oral communication skills. Ability to quickly establish trust and professional working relationships with colleagues and external partners. A positive and receptive attitude towards constructive feedback. Strong work ethic and a purpose-driven commitment to the mission of Lambda Legal. Working at Lambda Legal requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that Lambda Legal serves. Benefits: We are pleased to offer competitive benefits for the hard work our employees do on behalf of our mission. A highlight of the benefits we offer include: Medical benefits that begin on your start date. Dental, Vision, and Life insurance (effective 30 days from your start date). Short & Long-Term Disability plans (effective 30 days from your start date). 403(b) Retirement Plan (employer contribution and matching program begins after 90 days of employment). Paid Time Off: Paid Vacation (15 Days) Sick Leave (12 Days) Personal Leave (3 Days) Religious Observance Leave (3 Days) Bereavement and Bereavement Anniversary Leave Floating Holiday (1 Day) 12 paid holidays and 5 early office closures. Flexible Spending Account (FSA/DC FSA) and Commuter Benefits. Health Reimbursement Account. $50 monthly mobile phone reimbursement. Summer Fridays from Memorial Day to Labor Day. Premium subscription to the Calm App. Paid sabbatical after 7 years of service at Lambda Legal (4 weeks for non-exempt positions and 8 weeks for exempt positions). ________ Read more about Lambda Legal's work on our blog and Instagram . Lambda Legal believes in creating a more equitable playing field for applicants and values the depth of relevant skills built through successful education, work, and life experiences. If your background and skills are a close match for this position, you are strongly encouraged to apply. Lambda Legal is committed to further building and maintaining a staff that reflects the full range of LGBTQ+, HIV-affected and allied communities, and is an equal opportunity employer. We value a diverse workforce and an inclusive culture. #J-18808-Ljbffr