Executive Personal Assistant Job at Career Group in Menlo Park

The owner of an incredibly successful and stable investment firm is seeking a sharp and resourceful Executive/Personal Assistant. Your responsibilities will include extensive calendar and travel management, handling incoming correspondence, and coordination of important meetings and company events. This role requires a highly organized and detail-oriented professional who excels at managing complex schedules and coordinating travel arrangements. The ideal candidate will demonstrate professionalism and discretion while juggling multiple priorities in a fast-paced environment. The executive is lovely, kind and generous!

Key Responsibilities:

• Manage and prioritize a busy calendar, organizing internal and external meetings while mitigating scheduling conflicts.
• Coordinate domestic and international travel arrangements, ensuring optimal itineraries and all logistics are managed.
• Assist with compliance filings and other operational tasks as needed.
• Support philanthropic initiatives, including event planning and meeting logistics.
• Coordinate meeting agendas to ensure proper attendance and time management
• Coordinate events, conferences, and special projects
• Handle complex documents
• Maintain accurate address books, files, and contact lists

Qualifications:

• Proven experience in a similar role, with a commitment to confidentiality and professionalism.
• Strong organizational skills with the ability to handle multiple tasks efficiently.
• Proficient in Microsoft Office Suite, Zoom, and other relevant software.
• Excellent interpersonal skills and a high emotional intelligence.
• Exceptional intuition with the ability to proactively anticipate needs
• Independent decision-making abilities with strong judgment
• Sharp and driven with an unshakeable work ethic
• Excellent written, verbal, and interpersonal communication skills

Additional Information:

• Location: Menlo Park, CA (Hybrid schedule)
• Salary: $120,000 - $160,000 annually + Bonus

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