Licensed Executive Assistant Job at The JFKLiving Team at Real Broker, LLC in Ha

We are seeking a highly organized, detail-oriented, and licensed Executive Assistant to support

high-performing real estate team leaders. This individual will play a critical role in ensuring the

seamless operation of real estate transactions, and client support. The ideal candidate will

have strong multi-tasking skills, excellent communication abilities, and a proactive approach to

problem-solving.

$48,000 Plus Bonus

• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Respond to customer needs with urgency and attentiveness
• Arrange for open houses and other community events to locally spread brand awareness
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met

Transaction Listing Coordination:

• Prepare listing agreements, contracts, and offers.
• Coordinate and manage handymen, contractors, and other vendors for listing
• preparation projects.
• Handle staging setup, and photography/videography scheduling.
• Collect and organize disclosures and property keys from clients.
• Place and remove signs, lockboxes, and other listing materials.
• Organize and execute open houses.
• Submit and manage Certificate of Occupancy (CO) applications for listings.

Client Support:

• Monitor and respond to online inquiries promptly and professionally.
• Provide showing assistance for buyers, as needed.
• Maintain open communication with clients, updating them on transaction progress.
• Sitting home inspections with buyers.
• Maintain and organize team leader's CRM system, ensuring accurate client data and
• notes.

Team Leader Support:

• Manage calendars for the team leaders, including scheduling appointments, showings,
• and meetings.
• Arrange work-related travel, including flights, accommodations, and itineraries.
• Help prepare meeting materials, reports, and presentations.
• Assist with lunch and meeting arrangements during busy schedules.
• Help organize client events, and community outreach programs.

• Must have a valid Real Estate License
• Real estate license preferred
• Communicates well, both verbally and written
• Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
• Background in real estate is required for this position
• Candidates are required to have a high school diploma or GED

Meet the real estate team that lives and breathes South Jersey. Combining Montana grit, British charm, and Jersey passion, their diversity is what makes up that special JFKLiving service.

JFKLiving was formed in 2017. Growing into a quick-moving market, founder Jeremiah Kobelka recognized that the modern-day real estate consumer relies on technology now more than ever. JFKLiving invested in a superb digital strategy and subsequently was recognized as Zillow’s Top 1% Agents in the US.

With its roots as a family-run business, we champion community values. This leading South Jersey Realtor® team advocates for local businesses, community events and the souls behind them, and uses all of their combined local know-how to make every move a personalized experience. The team upholds the highest ethics, demanding equal opportunity and fighting for Fair Housing every step of the way.

JFKLiving. Holding real estate to a higher standard.