Executive Assistant/Office Manager Job at Cognite in Trammells

About Cognite Embark on a transformative journey with Cognite, a global SaaS forerunner in leveraging data to unravel complex business challenges through our cutting-edge Cognite Data Fusion (CDF) platform. We were awarded the 2022 Technology Innovation Leader for Global Digital Industrial Platforms & Cognite was recognized as 2024 Microsoft Energy and Resources Partner of the Year. In the realm of industrial digitalization, we stand at the forefront, reshaping the future of Oil & Gas, Manufacturing and Energy sectors. Join us in this venture where data meets ingenuity, and together, we forge the path to a smarter, more connected industrial future. Learn more about Cognite here Cognite Product Tour 2024 Cognite Product Tour 2023 Data Contextualization Masterclass 2023 Our values Impact : Cogniters strive to make an impact in all that they do. We are result-oriented, always asking ourselves. Ownership : Cogniters embrace a culture of ownership. We go beyond our comfort zones to contribute to the greater good, fostering inclusivity and sharing responsibilities for challenges and success. Relentless : Cogniters are relentless in their pursuit of innovation. We are determined and deliverable (never ruthless or reckless), facing challenges head-on and viewing setbacks as opportunities for growth. The Executive Assistant/Office Manager will be based out of our downtown Houston office at The Ion. Most of the responsibilities of this role will be supporting two executives: Cognite's Chief Revenue Officer (CRO) and our Americas (AMER) President, including traveling with them to support their events, as needed. Your remaining time will be spent supporting the local Houston office with general office admin and management. Cognite operates in a hybrid work environment and this role is expected to be primarily onsite 4-5 days per week, with some occasional flexibility for remote work. What You'll Do: Executive Support: Responsible for all aspects of Administrative support of the CRO (located in Boston) and Americas (AMER) President (located in Houston), as well as helping cover for other EAs/Office Managers as/when necessary. Duties to support these executives include: Meeting Coordination and Calendar Management: Coordinate and manage calendars and meetings including team meetings, 1:1s, customer and partner meetings, networking during travel, etc. Off-site Meeting Planning and Management: Plan and manage meetings and events for the Global Revenue team and for the Americas Leadership, including traveling to events to support the functions in person. Travel Management: Coordinate and manage domestic and international travel arrangements for CRO and AMER President. Prepare expense reports for the CRO and President Travel and Schedule Flexibility: As the CRO is a global role, with team-members worldwide, the ability to occasionally attend early morning meetings (7AM Central), is required Travel with CRO and/or President to key events, to provide onsite administrative support, as needed. Estimated travel 2-4 days per month plus one week per quarter Other Executive support, as requested Office management: Responsible for all aspects of office management and administrative support of the Houston office. Ordering, maintaining, and restocking office supplies, snacks, & drinks Ensure and oversee the cleanliness and organization of the Houston office space including kitchen, meeting rooms, and common space areas Office Decorations, seasonally Support Houston location for AMER meetings Coordinate with IT (located in Austin) for all employee equipment needs Present onsite to support welcoming new hires for their onboarding and providing them their equipment, and an office orientation/tour Receive and distribute mail and other deliveries Liaison with building management Collaborate with Houston Office Manager on employee access - building access / badges / parking / gym, etc. Special projects and other responsibilities, as assigned Who You Are Bachelor's degree preferred 3 years of work experience supporting executive level management Experience with online expense reporting (we use Expensify) Proficient in GSuite (GMail, Sheets, Docs, Slides and Forms) Proficient with Slack Experience with online and hybrid meeting management (Google Meet, MS Teams, Slack Huddles, Zoom, etc) Experience working in a high-tech startup/scale-up environment is preferred Strong communication skills (verbal and written) Detail-oriented and highly organized Able to work collaboratively in a fast-paced, team environment Self-starter who can manage multiple projects and meet deadlines Able to work well under pressure Flexible Able to exercise good judgment and discretion with confidential or sensitive tasks 15-20% Travel required; mostly domestic, occasional international travel may be required. A snapshot of our many perks and benefits as a Cogniter Competitive Compensation including base plus bonus 401(k) with 4% employer matching Health, Dental, Vision & Disability Coverages with premiums fully covered for employees and all dependents Unlimited PTO flexibility to enjoy it 18 Company Holidays including the week between Christmas & New Years Paid Parental Leave Program Employee Stock Purchase Program (ESPP) Employee Referral Program Company Paid Friday Lunch via DoorDash Fully Stocked Fridges in the offices Join a team of 70 different nationalities with Diversity, Equality and Inclusion (DEI) in focus . A highly modern and fun working environment with sublime culture across the organization, follow us on Instagram cognitedata to know more Opportunity to work with and learn from some of the best people on some of the most ambitious projects found anywhere, across industries Join our HUB to be part of the conversation directly with Cogniters and our partners. Paid mobile phone and WiFI A pet lover? Get the chance to meet Spot Why choose Cognite? Join us in making a real and lasting impact in one of the most exciting and fastest-growing new software companies in the world. We have repeatedly demonstrated that digital transformation, when anchored on strong DataOps, drives business value and sustainability for clients and allows front-line workers, as well as domain experts, to make better decisions every single day. Cognite Earns 2023 Microsoft Partner of the Year Award; Recognized as a Global Leader in Energy & Resources and Industrials & Manufacturing Frost & Sullivan named Cognite a Technology Innovation Leader Built In 2024 Best Places to Work in Austin, TX and Houston, TX Cognite Recognized as 2024 Microsoft Energy and Resources Partner of the Year Most recently Cognite Data Fusion® Achieved Industry First DNV Compliance for Digital Twins Apply today If you're excited about the opportunity to work at Cognite and make a difference in the tech industry, we encourage you to apply today We welcome candidates of all backgrounds and identities to join our team. We encourage you to follow us on Cognite LinkedIn; we post all our openings there.