Executive Assistant Job at Altis Recruitment in Vancouver

Altis Recruitment is grateful to partner with an organization within the Broader Public Sector to assist in the recruitment of an Executive Assistant for a 12-month contract with potential for extension. This role will provide crucial administrative support to the VP of Human Resources, managing key responsibilities such as calendar management, travel coordination, and agenda preparation. The position is based in West Vancouver and follows a hybrid schedule (3x/week in office) with working hours from 8am - 4pm or 8:30am - 4:30pm.

Key Duties:

• Provides high-level administrative support to the VP and Executive Director of Human Resources, managing calendars, correspondence, calls, meeting materials, travel arrangements, and requests.
• Identifies and escalates issues requiring executive involvement, ensuring timely resolution.
• Oversees the preparation and review of purchase requisitions, expense reports, procurement card statements, and other financial claims, ensuring proper authorization.
• Conducts research and gathers relevant data to support department initiatives and communications.
• Manages documentation systems, ensuring proper organization and accessibility, particularly in platforms like SharePoint.

Required Skills & Experience:

• Previous experience with PeopleSoft highly preferred.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Capable of working both independently and collaboratively.
• Experience supporting executives with email and calendar management software.
• Knowledge of document and file management platforms such as SharePoint.