Confidential Jobs is hiring: Executive Administrative Assistant to Senior Execut

Required Qualifications

• Executive assistant experience supporting C-Suite, President or direct report to the CEO at a large, global organization.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in Microsoft Teams, Google Meet, Zoom and other virtual meeting platforms.
• Experience with planning international travel and completing related expenses.
• Experience scheduling meetings (virtual, onsite, offsite) within various time zones.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Responsibilities

In this role, you will play a crucial role in partnering with a Senior Executive to provide top-level assistance, managing multiple priorities to ensure seamless operations and continued success of our organization.

• Heavy and complex calendar management.
• Arranging international travel and itineraries and completing all expenses.
• Scheduling meetings within various time zones (global town halls, onsite, offsite and virtual) arranging catering, conference rooms etc.
• Partner with executive and stakeholders to prepare for meetings by creating agendas, meeting notes, updating/drafting PowerPoint slides with a high level of accuracy and confidentiality.
• Partner and collaborate with internal and external stakeholders at all levels, cultures and backgrounds.

Work Requirements:

This role is limited to persons with indefinite right to work in the United States.