Executive Assistant to Chief Executive Officer

At WorldTech IT, we offer flexibility, a sharp focus on our mission, and a culture where teammates are genuine, supportive, and truly passionate about their work. I'm hiring an Executive Assistant who’s ready to become my superpower! The ideal candidate is a standout - someone with a unique blend of dedication and personality who loves diving in and lending a hand. We’re on an exciting journey, riding the wave of AI advancements, and I’m looking forward to sharing this incredible experience with you by my side! 😊

Are you a highly organized, proactive, and detail-oriented Executive Assistant? Are you passionate about making an impact by supporting at the highest level? Are you good at multi-tasking and anticipating what needs to be done? If so, you might be the Executive Assistant I’m looking for - someone who can truly become my superpower by managing all the intricate details of both my professional and personal life.

Location: Hybrid - Austin, TX - In-office 2-3 times a week to start, and less as we develop the relationship. I'm open to 100% remote for the right candidate

What You’ll Be Doing:

• Calendar Management: Seamlessly handle scheduling for a mix of personal and professional appointments, prioritizing, rescheduling, and streamlining meetings to maximize efficiency.
• Inbox Maestro: Act as the first point of contact for email, sorting priorities, responding on my behalf, and drafting communications with clarity and poise.
• Meeting Coordination: Set up meetings with team members, reports, and external partners, ensuring all prep materials are ready and follow-ups are tracked.
• Personal Errands & Task Management: Assist with personal errands or arrangements, including travel coordination, dinner reservations, and coordinating family or personal events as needed.
• Project Coordination: Track key initiatives, follow up on deadlines, and ensure progress on ongoing projects, keeping me updated and aligned.
• Document Preparation & Research: Prepare presentation materials, reports, and summaries for meetings. Conduct research or gather insights for upcoming projects or strategic decisions.
• Gatekeeper & Communication: Serve as a primary point of contact, maintaining professionalism while filtering communications and prioritizing engagements.
• Travel Planning: Organize both domestic and international travel, including flights, accommodations, itineraries, and contingency planning.
• Social: Monitor and execute social tasks, primarily around LinkedIn.

The Ideal Candidate Will Be:

• Austin-based and available to come into the office 2-3 times a week. Open to discussing fully remote for exceptional candidates.
• Strong written and verbal communication skills
• Tech-savvy with experience in Microsoft Office and scheduling tools. Bonus if you’ve worked with productivity software or project management tools.
• Discreet and Trustworthy, understanding the importance of confidentiality with both personal and business-related matters.
• A Problem Solver who anticipates needs and finds solutions proactively.
• Detail-Oriented and Organized, with excellent follow-through on tasks and the ability to manage multiple moving parts with ease.
• Well Read, The ideal candidate is not only proactive and supportive but also well-read, with strong grammatical skills and a polished communication style that shines in every interaction.

Why Join Us?

• It might sound cliché, but this is truly a unique once in a lifetime opportunity to join a growing company you can help shape – not just work at.
• Opportunity to earn company shares.
• We value you and your development, we’ll give you the tools you need to progress in your career.
• Competitive salary and great benefits package. Benefits include – 100% of individuals health insurance paid – including dental & vision. Cell phone & Internet paid for, 100k life insurance (individual can increase), 3 business week of vacation, 3 flex days, ~11 company holidays. Best of the best peripherals – choice of PC or MAC.

This is a unique opportunity for someone eager to be instrumental in our journey and the essential support that keeps me and the executive team firing on all cylinders. If you're ready to be the backbone of a dynamic, high-performing team, I’d love to hear from you and share my story! I work hard and expect the same, but I believe in having fun along the way. While I set high standards, I’m generous with support and feedback, always seeking the best answer—not just my answer. I have deep empathy for the people I work with and am truly passionate about our vision and mission.

How to Apply?

Please submit your resume and a cover letter detailing your experience, why you're the right fit for this role, and your professional aspirations.