Executive Assistant I Job at Alpha IT, LLC in Eugene

Alpha IT, LLC is looking for an Executive Assistant to support the CEO and assist with the smooth operation of our executive office. This position requires exceptional organizational skills, a proactive attitude, and the ability to handle sensitive information with discretion. The ideal candidate will be detail-oriented, efficient, and capable of managing a fast-paced work environment.

Responsibilities

• Deliver exceptional administrative support to the CEO, encompassing calendar management, organizing meetings, and coordinating travel arrangements.
• Craft insightful reports, dynamic presentations, and correspondence as needed.
• Serve as the vital link between the CEO and team members, clients, and partners.
• Streamline and uphold efficient filing systems and electronic records.
• Coordinate the logistics for executive meetings and corporate events.
• Conduct research and lend a hand with special projects.
• Handle sensitive information with the utmost integrity and discretion.
• Manage Accounts Payable/Receivable through effective phone and written communication.
• Contribute to a range of exciting marketing initiatives.
• Oversee daily office operations as necessary.

Requirements

• Bachelor's degree or equivalent experience.
• Experience as an executive assistant or in a similar role.
• Proficient in Microsoft Office Suite and experience with project management software.
• Strong organizational skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and prioritize tasks effectively.
• Professional demeanor and the ability to deal with high-level executives.
• Strong problem-solving skills and the ability to adapt to changing environments.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)