Executive Admin Job at RF RENOVO MANAGEMENT COMPANY LLC in Chicago

Who We Are:

Renovo Financial is a rapidly growing Chicago-based private lender serving real estate investors who acquire and renovate single and multi-family residential properties. We pride ourselves on supporting clients by providing unparalleled service, from the loan application through the payoff. Renovo’s reliability and “win-win” solutions-oriented approach is just one reason why our repeat and referral rates far exceed the industry average. Renovo was honored to be named one of Crain’s 50 fastest-growing Chicago companies and the 2021 Top Workplace winner, as recognized by The Chicago Tribune.

Position Summary:

Renovo is looking to add Executive Admin (EA) to support the Renovo Executive team. The Executive Admin is responsible to drive efficiency and effectiveness throughout the day. This is a critical role, which will be privy to the overall operations of the company and directly/ indirectly work with the Management team at Renovo. The ideal individual will have the ability to exercise good judgment in a variety of situations and the ability to maintain a realistic balance among multiple priorities while helping Renovo meet their commitments and stay organized. The ideal candidate will be a self-starter and someone who functions well in a fast-paced, team-oriented environment. This role will report to the Chief Human Resources Officer.

Responsibilities:

• Complete a broad variety of administrative tasks including managing an active calendar of appointments; completing expense reports; managing mail & deliveries, correspondence that is occasionally confidential; Managing inventory and purchasing office supplies, alongside other administrative office duties.

• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.

• Communicate directly, and on behalf of, the ELT team on a range of topics/needs.

• Plan and execute Renovo team events (offsite and onsite), meetings, all team Town Halls, prepare agenda and related activities, partner with other departments/stakeholders to roll out events.

• Assist with and/or lead and manage Employee engagement calendar and related activities.

• Prepare presentations, supporting documents, research, and other materials.

• Arrange travel (air, hotel, transportation, and dining reservations) as needed for all team members and visitors of Renovo.

• Take meeting minutes and communicate takeaways & hold teams accountable for follow up.

• Create and edit documents, spreadsheets, and presentations.

• Function as an extension of the ELT team dealing with colleagues and clients in the utmost professional manner

• Other duties as assigned.

Ideal Candidate:

• Bachelor’s degree and/or related experience of 5+ years of office management and/or executive assistant.

• Must be in surrounding Chicagoland area. Hybrid office schedule (3-4 days in the office)

• Experience with event planning and budget management

• Entrepreneurial spirit, proactive and strong ability to anticipate needs.

• Ability to foster and cultivate relationships / thoughtful and forward thinking.

• Strong organizational, project management and critical thinking skills with impeccable multi-tasking abilities

• Excellent verbal and written communication skills

• Ability to exercise discretion when it comes to confidential information.

• Experienced in Microsoft Office products.

Behavioral Characteristics:

• Self-Motivated: You take on tasks without waiting to be told what to do.

• Positive Attitude: You approach situations with a proactive and positive attitude.

• Determined: You stay on course even during difficult assignments and you crave opportunity for advancement.

• Team Player: You believe that to be successful you need to leverage and trust your team. You lead by example.

• Openminded: You always seek to find and develop creative solutions.

Renovo Financial is an equal opportunity employer. Renovo Financial does not discriminate in any employment actions (including hiring decisions) with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender identity and expression, marital status, disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

Renovo offers a 401k plan with employer match, paid time off, observance of company-paid holidays, medical, dental, vision benefits for employees and their dependents, maternity/paternity benefits and more.