Executive Assistant - President Job at Grizzly Industrial Inc in Bellingham

We have an immediate opening for an Executive Assistant.

This position provides administrative support to our President and other company executives, including front desk reception duties. Daily tasks include managing calendars, typing, filing, scheduling, record keeping, coordinating and scheduling meetings, purchasing, distributing mail, and working on special projects. This position also deals with confidential and sensitive information, including legal documents and government correspondence.

Job Responsibilities:

• Manage Outlook calendar and schedule, including booking appointments and meeting preparation
• Book travel arrangements
• Distribute mail to various departments
• Maintain patents and trademarks
• Order supplies and office equipment as needed
• Greet clients and visitors
• Draft letters, memos and emails on behalf of the President
• Assist Human Resources with scheduling of interviews
• Support other administrative staff
• Project coordination and management

Job Requirements:

• At least 2 years administrative support experience
• Project management experience preferred
• Type at least 50 WPM
• Proficient in Microsoft Office, specifically Excel (e.g., pivot tables, formulas)
• Proficient with digital communication tools (MS Teams, Zoom, etc.)
• Experience with project management software preferred (e.g. Jira)
• Basic understanding of bookkeeping and financial record-keeping preferred
• Excellent written and oral communication skills
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners
• Detail oriented
• Organized
• Accurate
• Ability to multi-task
• Ability to meet deadlines
• Team oriented
• Legal experience preferred

About Our Company:

Since our inception in 1983, Grizzly Industrial has become one of the USA’s largest providers of woodworking and metalworking machinery, tools and related accessories. Grizzly products can be found in all sizes of shops, from the large industrial production users, to the smaller cabinet and machine shops.

We provide high-quality products at the lowest possible prices and are truly dedicated to providing excellent customer service to ensure our customers’ needs are met.

Our Culture:

As a company, we value employees with a strong work ethic who desire excellence in the service they provide and their work. We promote a corporate structure that is professional, collaborative, fast-paced and organized. We place a strong value on respect and integrity and promote a positive environment where employees are committed, energetic, helpful, cooperative, courteous, and productive.

As an organization, we focus on getting results, and to achieve them, we remain focused on teamwork, maintaining high standards, and taking complete ownership of our work.

Compensation and Benefits:

For a complete summary of our current benefit offerings please go to: https://support.grizzly.com/hc/en-us/articles/4404709035415-Employment-Opportunities

Grizzly is a drug-free and equal employment opportunity employer.

To learn more about our company’s products and history, visit our website at www.grizzly.com.