Executive Assistant to CIO Job at E.A. Buck Financial Services in Honolulu

Job Title: Executive Assistant to CIO

Location: Honolulu, HI (In-Person Position) - Must currently reside in Hawaii

E.A. Buck is a fast-growing financial services company with dual headquarters in Denver and Honolulu. We are seeking an experienced Executive Assistant with a proven track record of supporting high-level executives to join us in contributing to the continued success and growth of our organization. Reporting directly to the CIO, the Executive Assistant will play a crucial role in providing comprehensive administrative and personal support. The ideal candidate is intuitive, resourceful, takes initiative and can multi-task while maintaining complex schedules. This role requires flexibility, strong interpersonal communication skills, and exceptional time management skills.

NOTE: Only people currently living on Oahu will be considered for this role. This position is based out of our Downtown Honolulu office.

Salary / Benefits Package:

• Base Salary range of $65,000 - $80,000 per year, based on experience.
• Competitive benefits package including 100% employer paid health, dental and vision insurance. Eligibility to enroll in health savings account, flexible savings account, and more.
• Paid vacation (PTO) and paid holidays.
• Join our mission-driven company and partake in 401k with generous matching!

Position Duties

Executive Assistance (70%)

• Provide administrative assistance; write and edit emails, draft memos, and prepare communications on the executive’s behalf.
• Maintain and compile accurate records, documents, and reports using software, spreadsheets, or PowerPoint.
• Manage day-to-day work calendar and schedules for executive(s).
• Answer incoming calls, take messages, make outbound calls.
• Coordinate and organize high-level meetings and events with discretion.
• Handle miscellaneous tasks and special projects as needed.
• Assist with strategic developments as requested by executive.

Personal Assistance (30%)

• Manage day-to-day personal calendar and schedules for executive(s).
• Make appointments and remind executive of upcoming personal matters.
• Handle miscellaneous requests as needed.
• Run errands, buy items, pick up items.
• Coordinate travel arrangements and create trip itineraries if necessary.

Position Requirements

• Must currently reside in Hawaii
• Bachelor’s Degree highly preferred.
• Proven experience as an Executive Assistant supporting high-level executives.
• Financial Services industry experience a plus.

Minimum Skills Required

• Self-directed and self-motivated with a demonstrated ability to take initiative.
• Excellent interpersonal communication skills, with a high degree of professionalism.
• Highly organized and analytical, with a keen attention to detail.
• Advanced computer skills, including proficiency in Microsoft Word, Excel and PowerPoint.
• Ability to multitask effectively and take direction.
• Flexibility to adapt to changing priorities.
• Strong ability to anticipate the executive's needs while maintaining confidentiality.